National University Of Singapore Hiring! Full Time Executive-Senior Executive-Assistant Manager (Residential Life) - Temasek Hall in Central Region (Singapore) - Ricebowl

Job Description

To support the management of Temasek Hall through effective coordination of residential life programmes, student development initiatives, support residents’ welfare and hall administration, working closely with the Hall Master, Resident Fellows, student leaders and University stakeholders to foster a supportive residential community.

Duties & Responsibilities:

• Coordinate residential life programmes, orientation, hall events and student development activities, including logistical and administrative arrangements.
• Support student leaders and committees in programme planning, budgeting, risk assessment, training and execution.
• Support and administrate the admission, room allocation, respect and consent workshop, and room verification exercise.
• Support and lead the initiative related to international students
• Provide timely administrative and welfare support to residents and residential staff; coordinate follow-up on student support matters with appropriate stakeholders.
• Assist with communal standards administration, student communications and maintenance of confidential records in University systems.
• Support the Hall Master, Resident Fellows and Hall Manager in incident response and student welfare matters in accordance with University procedures.
• Support Hall Manager to manage the reports require from Office of Student Affairs, Office of Alumni Relationships, Development Office and etc
• Handle procurement, reimbursements, payment processing, inventory and administrative records in line with NUS policies.
• Prepare correspondence, meeting minutes, reports and presentations, coordinate meetings and official Hall events.
• Coordinate communications, website and social media updates with student leaders, and support alumni engagement initiatives.
• Assist with process improvements, cross-functional projects and other duties as assigned; occasional evening or weekend support may be required for Hall activities.
• Liaise with University offices and service providers on facilities, operational and student-related matters.
• Be proactive involving in residential life programmes, provide support and advice where necessary.

Qualifications

• Recognised university degree, preferably with at least 2 years of relevant experience in student affairs, residential life, education administration, programme coordination or related work.
• For Assistant Manager consideration, demonstrated ability to independently manage projects and complex stakeholder coordination is advantageous.
• Strong organisational, planning, written communication and interpersonal skills; able to manage multiple priorities and deadlines.
• Genuine interest in student development and the residential experience; able to work with diverse students and staff.
• Proficient in Microsoft Office and comfortable using digital platforms and administrative systems.
• Adopt to AI application where necessary
• Resourceful team player with sound judgement, discretion, service orientation and attention to detail.
• Experience in hostel administration, student support, events or higher education is an advantage.