My Medispa Holdings Hiring! Full Time Warehouse Admin Executive in Selangor, Earn up to MYR 3,500 - Ricebowl

1–3 years of administrative experience, preferably in a warehouse or logistics environment.

Proficient in Microsoft Office (Excel, Word, Outlook).

Good attention to detail and accuracy in documentation.

Able to work independently and in a fast-paced environment.

Fluency in Mandarin (spoken and written) is required, as this role involves liaising with Mandarin-speaking suppliers, warehouse personnel, and business partners.

Maintain and update inventory records, stock movement reports, and dispatch documentation.

Coordinate daily inward and outward material entries.

Generate and distribute daily, weekly, and monthly inventory and dispatch reports.

Support procurement, logistics, and inventory teams with documentation and follow-ups.

File and organize physical and digital documents, including invoices, delivery notes, goods received notes (GRN), delivery orders (DO), and purchase orders (PO).

Monitor and manage office supplies and warehouse administrative tools.

Coordinate with transporters, vendors, and internal departments to ensure timely deliveries and dispatches.

Ensure all warehouse administrative processes comply with company policies, quality standards, and safety regulations.

Assist in stock counts, cycle counts, inventory reconciliation, audits, and compliance documentation.

Handle incoming calls, emails, and correspondence related to warehouse operations.

Prepare and maintain warehouse KPIs, operational reports, and performance records.

Update and maintain inventory data in the system, ensuring data accuracy and timely processing.

Verify and process warehouse-related documents, ensuring completeness and accuracy before filing or submission.

Schedule deliveries, collections, and transport arrangements while coordinating with logistics providers.

Investigate and follow up on inventory discrepancies, damaged goods, and shipment issues, escalating when necessary.

Assist in onboarding new warehouse staff by preparing administrative documents and maintaining personnel records where required.

Support month-end and year-end inventory closing activities.

Maintain confidentiality of company records and sensitive operational information.

Perform ad hoc administrative duties and provide support to warehouse operations as assigned by management.