JGR PRO SERVICES PTE. LTD. Hiring! Full Time Admin Officer in West Region (Singapore), Earn up to SGD 2,200 - Ricebowl

Responsibilities

• Produce and distribute correspondence memos, letters, faxes, and forms to support effective communication
• Develop and maintain organized filing systems to ensure easy retrieval of documents
• Order and manage office supplies to maintain adequate inventory levels
• Submit and reconcile expense reports accurately to support financial tracking
• Provide courteous support and information to visitors, answering questions and requests promptly
• Research and create presentations to assist in information sharing and decision-making
• Generate reports to summarize data and support operational needs
• Prepare and monitor invoices to ensure timely billing and payments
• Ensure operation of office equipment by performing preventive maintenance, coordinating repairs, and evaluating new equipment and techniques
• Maintain supplies inventory by checking stock levels, anticipating needs, placing orders, and verifying receipt of supplies
• Perform administrative duties such as filing, typing, copying, binding, and scanning to support office functions
• Organize travel arrangements to facilitate staff mobility
• Handle sensitive information confidentially to protect company data
• Take accurate minutes during meetings to document discussions and decisions
• Coordinate office procedures to optimize workflow and efficiency
• Respond to inquiries via email, telephone, or face-to-face to provide timely assistance
• Resolve administrative problems to maintain smooth office operations
• Receive, sort, and distribute mail to ensure proper delivery
• Manage staff appointments to support scheduling needs
• Oversee and supervise junior staff to ensure quality and productivity
• Maintain up-to-date employee records to support HR functions
• Coordinate repairs to office equipment to minimize downtime
• Implement clerical duties and administrative processes to support daily operations
• Conduct data entry accurately to maintain information systems
• Handle basic HR-related matters including payroll, CPF, and MOM communications confidently
• Perform other administrative duties as required to support the team

Preferred competencies and qualifications

• Experience in the Oil & Gas Industry
• Prefer those with basic accounting & HR knowledge.

Other Information

• Work Location: Toh Guan Road East