- Tanjong Pagar Central Region (Singapore) Singapore
Peak Ocean Pte Ltd Hiring! Full Time Corporate Services Executive in Central Region (Singapore), Earn up to SGD 4,200 - Ricebowl
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Job Description
Responsibilities
ROLE OVERVIEW
The Corporate Services Executive provides human resources, administrative and corporate services support to Peak Ocean Pte Ltd and its related entities. The role supports day-to-day operations, maintains accurate records and coordinates with internal teams and external service providers to ensure timely completion of assigned matters.
KEYRESPONSIBILITIES
1.Human Resources Support
Coordinate employee onboarding and offboarding, including documentation, orientation, access arrangements and clearance.
Prepare and maintain employment-related documents, personnel files and HR records with accuracy and confidentiality.
Assist with work pass and visa applications, renewals and cancellations, where required.
Maintain leave and attendance records, check timesheets and coordinate relevant information with Finance for payroll processing.
Support staff welfare activities, training arrangements and internal HR communications.
2.Office Administration
Support daily office operations, including managing office and pantry supplies, equipment, facilities and maintenance arrangements.
Coordinate procurement, obtain quotations and liaise with vendors and service providers.
Arrange business travel, accommodation, transportation and meetings.
Maintaincompany databases, filing systems, correspondence and administrative records.
CoordinateIT support, including employee email accounts, Microsoft 365, SharePoint andaccess requests.
Check and route invoices and supporting documents to the relevant parties for approval and payment processing.
3.Corporate Services and Coordination
Provide administrative and coordination support for the Company and its related entities.
Meeting and liaising with external customers when required.
Liaisewith corporate secretaries, insurers, consultants and other appointed serviceproviders on routine documentation and follow-up matters.
Maintaincorporate records and track relevant renewal dates, submission deadlines andoutstanding actions.
Assistwith insurance administration, vendor registrations and company documentationrequired for client or project purposes.
Support the maintenance of policies, procedures, forms and quality management system records, including coordination of documents for audits.
Assist Management with meeting arrangements, document preparation and follow-up on assigned matters.
4.General Responsibilities
Handle employee and company information with discretion and confidentiality.
Ensure assigned tasks are completed accurately, promptly and in accordance with company procedures.
Undertake other duties assigned by the Head of Department or Management.
REQUIREMENTS
Diploma in Human Resource Management, Business Administration or a related discipline, or equivalent relevant experience.
At least 3 years of relevant experience in HR support, office administration or corporate services.
Goodorganisational, communication and interpersonal skills.
Meticulous, dependable and able to manage multiple priorities.
Proficient in Microsoft Office; familiarity with Microsoft 365, SharePoint and HR systems is an advantage.
Able to work independently and collaborate effectively with different teams.
Able to start work as soon as possible.
PEAKOCEAN (Peak Ocean Pte Ltd – EA Lic 18C9336) is in the business of assisting our Clients to Connect with the right Candidates and building Meaningful and Lasting Relationships likewise.
We came from our core business of Project Management and Engineering expertise in the Oil and Gas, Offshore, Process industry. Our wide pool of Candidates and Projects management experience allows us to demonstrate our strength in helping our clients identify and connect the right people for the right roles whether on a permanent or contract basis.
We have since then expanded our reach to other industries and non technical roles as well. Our team of consultants are skilled in assisting Candidates and Clients, no matter what roles and industries to find values and the right fits.
The Corporate Services Executive provides human resources, administrative and corporate services support to Peak Ocean Pte Ltd and its related entities. The role supports day-to-day operations, maintains accurate records and coordinates with internal teams and external service providers to ensure timely completion of assigned matters.
KEYRESPONSIBILITIES
1.Human Resources Support
Coordinate employee onboarding and offboarding, including documentation, orientation, access arrangements and clearance.
Prepare and maintain employment-related documents, personnel files and HR records with accuracy and confidentiality.
Assist with work pass and visa applications, renewals and cancellations, where required.
Maintain leave and attendance records, check timesheets and coordinate relevant information with Finance for payroll processing.
Support staff welfare activities, training arrangements and internal HR communications.
2.Office Administration
Support daily office operations, including managing office and pantry supplies, equipment, facilities and maintenance arrangements.
Coordinate procurement, obtain quotations and liaise with vendors and service providers.
Arrange business travel, accommodation, transportation and meetings.
Maintaincompany databases, filing systems, correspondence and administrative records.
CoordinateIT support, including employee email accounts, Microsoft 365, SharePoint andaccess requests.
Check and route invoices and supporting documents to the relevant parties for approval and payment processing.
3.Corporate Services and Coordination
Provide administrative and coordination support for the Company and its related entities.
Meeting and liaising with external customers when required.
Liaisewith corporate secretaries, insurers, consultants and other appointed serviceproviders on routine documentation and follow-up matters.
Maintaincorporate records and track relevant renewal dates, submission deadlines andoutstanding actions.
Assistwith insurance administration, vendor registrations and company documentationrequired for client or project purposes.
Support the maintenance of policies, procedures, forms and quality management system records, including coordination of documents for audits.
Assist Management with meeting arrangements, document preparation and follow-up on assigned matters.
4.General Responsibilities
Handle employee and company information with discretion and confidentiality.
Ensure assigned tasks are completed accurately, promptly and in accordance with company procedures.
Undertake other duties assigned by the Head of Department or Management.
REQUIREMENTS
Diploma in Human Resource Management, Business Administration or a related discipline, or equivalent relevant experience.
At least 3 years of relevant experience in HR support, office administration or corporate services.
Goodorganisational, communication and interpersonal skills.
Meticulous, dependable and able to manage multiple priorities.
Proficient in Microsoft Office; familiarity with Microsoft 365, SharePoint and HR systems is an advantage.
Able to work independently and collaborate effectively with different teams.
Able to start work as soon as possible.
PEAKOCEAN (Peak Ocean Pte Ltd – EA Lic 18C9336) is in the business of assisting our Clients to Connect with the right Candidates and building Meaningful and Lasting Relationships likewise.
We came from our core business of Project Management and Engineering expertise in the Oil and Gas, Offshore, Process industry. Our wide pool of Candidates and Projects management experience allows us to demonstrate our strength in helping our clients identify and connect the right people for the right roles whether on a permanent or contract basis.
We have since then expanded our reach to other industries and non technical roles as well. Our team of consultants are skilled in assisting Candidates and Clients, no matter what roles and industries to find values and the right fits.
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