APetMart Hiring! Full Time Executive Secretary (Full-time) in - Ricebowl

We’re looking for exceptional individuals to join our team of animal lovers at aPetMart Singapore! Are you the one? We are a young, fast-growing startup, with a focus on flexibility and efficiency.

With fresh ideas and business opportunities coming up everyday, our vision and to-do list never end growing. We are looking for creative, highly motivated problem-solvers, who are comfortable working in small teams, to join us in becoming the best pet supply store in Singapore.

We first started our roots at a bright & cosy office located in a humble & beautiful conservation Peranakan Colonel House at Farrer Park and then subsequently grow and relocated to bigger Paya Lebar Warehouse office, with a fully-equipped pantry packed with beverages & snacks. Fancy working along with furkids? Our resident cat Woomau will keep you entertained.

If you value flexibility in planning your working hours, and take pride in working independently on assignments, we are your dream team. The average age of our team members is 25. Straight from school with zeal, creativity but no experience? We have your back.

Check out below for the vacancies currently available.

Executive Secretary (Personal Assistant to Managing Director)

Executive Secretary supports the Managing Director in many capacities like taking notes during meetings and keeping their schedules updated. Executive Secretary has one simple task: make sure everything runs smoothly throughout company operations for the Managing Director. Executive Secretary is a crucial figure in any organization. They have the power and responsibility to make sure that all administrative, financial, and operational aspects are running smoothly for their executive leader or other executives. A Executive Secretary needs to be able to read people, understanding their emotions and intentions in the day-to-day operations of an office. They also need leadership skills in order to work well with others while processing information efficiently and help their executive team with various tasks. We are looking for responsible and motivated candidates to perform daily administrative tasks at aPetMart and eventually be groomed to Chief of Staff or General Secretary based on good performance.

Responsibilities:

• Full spectrum of secretarial support to Managing Director.
• Coordinate office, personal matters and run errands for Director, conducting research in gift- buying, organize personal events/celebrations
• Manage Calendar – coordinate and schedule meeting call appointments, set reminders, researching and making restaurants reservations, organize and handle travel arrangements, booking flights, accommodation, trains and taxis for Director, family members, guests and clients
• Records and expenses management: proper filing of records, reports and process expense claim
• Handle HR related matters including talent recruitment & selection process, update and maintain proper staff database, payroll & CPF contribution and leave administration
• Cover for logistics and accounts related matters
• Oversee and liaise with external vendors on household and office suppliers facilities and maintenance: air conditioning, electric wear and tear etc
• Explore business opportunities
• Follow-up on sales / partnership enquiries
• Perform other administrative duties as assigned by the Director

• Ensure Director office is clean, neat and tidy

Requirements

• Possess at least a diploma/degree preferably in administration
• Minimum 3 years of experience in personal assistant / butler / guest services experience or similar capacity, preferably in Customer Service / Hospitality / Human Resource / Retail Industry
• Possess excellent interpersonal and communications skills
• Able to speak fluently and write well in English and Mandarin – to communicate with Mandarin speaking associates
• Highly discreet, organized, meticulous and responsible
• Knowledge of office management systems and procedures
• Able to multitasks, prioritise and manage time efficiently
• Candidate with driving license will be an added advantage
• Must be able to travel overseas when required
• Entry level Admin Assistants are also welcomed to apply

Benefits:

• We offer attractive salary commensurate with work experience
• We provide opportunities for career advancement within company
• Travel abroad opportunities

What’s on Offer?

• Work alongside & learn from best in class talent
• Opportunity to make a positive impact
• Opportunity within a company with a solid track record of performance

Reasons to join us

• Our Office is conveniently located at the Heart of Paya Lebar Central Business District Regional Hub
• Staff discount on pet supplies
• Work in a fun and informal environment
• Fully stocked pantry with snack and beverages
• Entertained by furkids in the office
• Full Time contract, with CPF Contributions

To apply, please text us via WhatsApp ************* with a short introduction of yourself (100 words), your expected monthly salary and your updated résumé with a passport photo attached.