Bamboo Builders Hiring! Full Time Executive Assistant in - Ricebowl

Executive Assistant — 1-Year Contract

Bamboo Builders | Singapore | Full-Time

About Bamboo Builders

Bamboo Builders is a Singapore-based social enterprise that mobilises communities to tackle society's most pressing challenges.

We work with schools, corporates, foundations and government agencies to design and deliver public education programmes that build real-world skills, strengthen community resilience and create measurable social impact across Singapore and ASEAN.

About the Role

We are looking for a proactive, organised and resourceful Executive Assistant to support our Founder & CEO in managing communications, coordinating events and keeping projects moving.

This is a hands-on role for someone who enjoys bringing order to complexity, anticipating needs and ensuring that important details do not fall through the cracks.

You will work closely with the CEO and collaborate with our programme, curriculum and growth teams.

Key Responsibilities

1. Executive & Email Coordination

• Manage and coordinate designated email correspondence, ensuring timely responses and follow-ups.
• Draft professional emails, meeting summaries and routine communications.
• Coordinate the CEO's calendar, appointments and external meetings.
• Track outstanding requests, deadlines and action items, proactively following through to completion.
• Prepare meeting materials, presentations and administrative documents.
• Handle sensitive information with discretion and confidentiality.

2. Events Management

• Coordinate corporate, community and stakeholder events, including workshops, convenings and partner engagements.
• Manage event logistics such as venues, vendors, registrations, invitations and participant communications.
• Liaise with internal teams, external partners and service providers to ensure smooth execution.
• Support event preparation, on-site operations and post-event follow-ups.
• Track event timelines, deliverables and budgets.

3. Projects Coordination

• Maintain project trackers, timelines, milestones and action items across selected initiatives.
• Coordinate with internal teams and external stakeholders to ensure deliverables remain on schedule.
• Follow up on outstanding tasks and escalate delays or issues proactively.
• Organise project documentation, reports and meeting records.
• Support administrative coordination for partnerships, proposals and special projects.

Who We're Looking For

• At least 2 years of relevant experience in executive assistance, administration, events or project coordination.
• Strong organisational skills and ability to manage multiple priorities independently.
• Excellent written and spoken English, with professional communication skills.
• Proactive and solutions-oriented, with strong attention to detail.
• Reliable, discreet and trustworthy when handling confidential information.
• Comfortable working with Google Workspace and digital productivity tools.
• Resourceful and adaptable in a fast-moving, lean organisation.
• Experience in social enterprises, education, events or the nonprofit sector is advantageous but not essential.

What Success Looks Like

• Emails and stakeholder requests are acknowledged and followed up promptly.
• The CEO's calendar, meetings and administrative responsibilities run smoothly.
• Events are delivered professionally, on time and within agreed budgets.
• Project timelines and deliverables are clearly tracked, with minimal need for reminders.
• The CEO spends significantly less time on administration and more time on leadership, partnerships and strategy.

Employment Details

• Position: Executive Assistant
• Contract: 1 year, with potential for renewal
• Employment Type: Full-time
• Location: ASEAN
• Reports To: Founder & CEO
• Compensation: Commensurate with experience

Why Join Us?

At Bamboo Builders, you'll work closely with the founder of a growing social enterprise and contribute to meaningful initiatives involving leading institutions across Singapore and ASEAN.

You'll have exposure to executive management, partnerships, events and impactful education programmes, while developing valuable skills in coordination, communication and operational execution.

To Apply

Please submit your CV and a brief introduction highlighting your relevant experience and interest in the role.