OFFICE MANAGER (FINANCE & OPERATIONS)

Company: Up Your Home Services Sdn Bhd

Location: SETAPAK

Job Type: Full-Time, Permanent

Salary Range: RM 5,000 – RM 6,500 (Depending on experience and capability)

Position Purpose

At Up Your Home Services Sdn Bhd, our core promise is to deliver "Ultimate Peace of Mind" to our clients. To support our rapid growth, we are seeking a mature, independent, and high-caliber Office Manager to take absolute ownership of our business headquarters.

This is not a passive desk job. We need an operational anchor—someone who can command our day-to-day administrative machinery, manage end-to-end financial bookkeeping, streamline internal processes, and act as a reliable gatekeeper for the management team. If you excel at turning operational chaos into structured efficiency and have a strong track record of managing corporate audits, you belong with us.

Key Responsibilities

Financial Oversight & Bookkeeping: Lead and manage daily accounts payable (AP) and accounts receivable (AR). Ensure flawless invoice generation, robust cash flow tracking, payroll preparation, and prompt debt collections from clients.
Audit & Compliance Ownership: Act as the main company liaison with external corporate auditors, company secretaries, and tax agents. You will be fully responsible for structuring, compiling, and delivering neat, accurate ledgers and documentation for smooth year-end audits.
Operations & Process Optimization: Establish, improve, and enforce standard operating procedures (SOPs) for the office. Supervise administrative workflows, manage vendor relationships, negotiate corporate service contracts, and oversee company licensing/permit renewals.
Executive Problem Solving & Gatekeeping: Serve as the right hand to the directors. Anticipate operational bottlenecks, resolve high-level administrative or billing disputes with contractors/suppliers, and manage critical office issues independently.

Job Requirements

Experience: Minimum of 5+ years of solid experience in office management, senior administration, or corporate accounts-cum-operations. Prior experience working in a fast-paced Malaysian SME (construction, renovation, interior fit-out, or trading) is highly preferred.
Technical & Financial Skill: * Deep practical knowledge of Malaysian accounting software (e.g., SQL Accounting, AutoCount, Xero) and advanced Microsoft Excel skills.
Strong understanding of corporate tax documentation, SST guidelines, and audit preparation protocols in Malaysia.
Leadership & Character: A self-starter with exceptional organizational habits and a strict attention to detail. You must be thick-skinned, assertive enough to manage vendors/sub-contractors firmly, and highly resourceful in solving problems under minimal supervision.
Languages: Excellent command of written and spoken English and Bahasa Malaysia. (Fluency in Mandarin or Cantonese is a massive advantage when negotiating with our specific network of site sub-contractors and suppliers).

Benefits & Remuneration

Competitive basic salary reflecting managerial-level responsibilities.
Performance-based company bonuses and year-end rewards.
Full statutory contributions (EPF, SOCSO, EIS).
Medical benefits and parking/travel allowances.
Significant autonomy to shape and lead the administrative future of a growing company.

Pay: RM1,954.56 - RM7,219.31 per month

Work Location: In person

Up Your Home Services Sdn Bhd

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