We are a logistics and supply chain solutions provider specializing in cement transportation, supported by a large fleet of tankers and an in-house workshop.

We are seeking a hands-on and result-driven HR & Admin Manager to lead the full spectrum of HR and administrative functions. This role is critical in strengthening workforce discipline, driving performance accountability, ensuring operational continuity, and supporting business growth through effective people management.

The ideal candidate is comfortable working both at the office and on the ground, managing a workforce that includes drivers, mechanics, and operational staff.

Key Responsibilities

1. Talent Acquisition & Workforce Planning

Lead end-to-end recruitment for drivers, mechanics, and operational staff

Develop alternative hiring channels (referrals, walk-ins, partnerships, agencies) to ensure steady manpower supply

Manage onboarding process including documentation, orientation, and deployment

Monitor manpower planning to ensure sufficient driver availability to support operations

2. Employee Relations & Discipline

Handle disciplinary matters including absenteeism, misconduct, and performance issues

Conduct domestic inquiries and issue warning, suspension, and termination letters

Provide counselling and engagement for drivers and operational staff

Work closely with line managers to address behavioral and performance gaps

Drive enforcement of company policies and improve overall workforce discipline

3 . Performance Management

Design, implement, and continuously improve the company’s performance management framework

Work with department heads to establish clear KPIs for drivers, workshop staff, planners, and administrative employees

Monitor and track employee performance, including absenteeism, productivity, and operational KPIs

Ensure timely execution of performance appraisals and review cycles

Identify underperformers and work with line managers on improvement plans (PIP) and corrective actions

Provide guidance to managers on objective evaluation, documentation, and performance counselling

Drive a culture of accountability and performance-driven mindset across the organization

4. Training & Development

Identify training needs across operations, workshop, and administrative teams

Organize and implement training programs (technical, compliance, and soft skills)

Develop structured training roadmap for mechanics and operational staff

Support development of supervisors and second-liners to improve accountability

5. HR Operations & Compliance

Oversee payroll inputs, leave management, and employee records

Ensure compliance with Malaysian labour laws and company policies

Maintain and improve HR policies, SOPs, and documentation

Monitor HR metrics such as turnover, absenteeism, and productivity

6. Administrative & Office Management

Oversee general administration including office upkeep, supplies, and facilities

Manage company assets, uniforms, and staff amenities

Ensure proper documentation and filing systems are maintained

Monitor and track expiry of fleet-related documentation including road tax, insurance, vehicle inspections (PUSPAKOM), and operational permits

Coordinate timely renewals with relevant departments and external parties to ensure full compliance

Maintain accurate records and reporting to prevent operational disruptions due to expired documentation

7. Safety & Operational Support

Collaborate with Safety team to reinforce workplace discipline and compliance

Support initiatives to improve 5S, cleanliness, and workshop standards

Assist in enforcing operational SOPs (attendance, reporting, vehicle movement control)

8. Continuous Improvement & Projects

Drive HR and administrative improvements to enhance efficiency and accountability

Support organizational restructuring and process improvement initiatives

Implement digital tools or systems to streamline HR and admin processes

Requirements

Bachelor’s Degree in Human Resource Management, Business Administration, or related field

Minimum 5–8 years of relevant HR experience, preferably in logistics, transportation, or manufacturing

Strong experience managing blue-collar workforce (drivers, technicians, etc.)

Proven experience in implementing performance management systems and handling underperformance cases

Solid knowledge of Malaysian Employment Act and industrial relations practices

Hands-on, firm, and able to enforce discipline while maintaining effective employee relations

Good communication skills in English and Bahasa Malaysia

Preferred Traits

Comfortable working on the ground in a fast-paced operational environment

Strong sense of urgency and problem-solving ability

Able to drive initiatives and ensure follow-through

Resilient and able to handle operational pressures

Why Join Us

Opportunity to play a key role in strengthening and transforming HR practices

Direct involvement in operational and workforce improvements

Dynamic and growing logistics environment

Interested candidates are invited to apply with their updated resume.

Job Type: Permanent

Pay: RM7,000.00 - RM9,000.00 per month

Work Location: In person

Teong Seng Chan Transport (M) Sdn Bhd

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