We are looking for a responsible, organised and detail-oriented Admin Assistant to support the day-to-day administrative and operational activities of Cham Cham. The role will work closely with the management team and outlet staff to ensure smooth coordination of documentation, stock, purchasing, sales records, staff matters and general business operations.

Key Responsibilities

Administrative & Documentation

Handle daily administrative tasks, filing and record keeping.
Maintain and organise invoices, receipts, purchase orders and other business documents.
Prepare reports, summaries and spreadsheets when required.
Assist with data entry and updating company records.
Ensure important documents, licences and permits are properly maintained and up to date.

F&B Operations Support

Coordinate with outlets and outlet staff regarding daily operational matters.
Monitor outlet requirements and follow up on issues that require management attention.
Assist management with administrative tasks related to outlet operations.

Stock & Purchasing

Monitor stock levels and coordinate stock replenishment with outlets.
Assist with purchasing and communicate with suppliers regarding orders, deliveries and invoices.
Maintain records of stock purchases and supplier information.
Follow up on outstanding orders and delivery issues.
Assist with stock reconciliation and identifying discrepancies.

Staff Administration

Maintain staff records and attendance information.
Assist with staff scheduling and administrative matters.
Coordinate staff documents and onboarding requirements.
Assist management with payroll-related information and attendance records.
Follow up with outlet staff regarding administrative or operational matters.

Supplier & Mall Coordination

Communicate with suppliers, mall management, contractors and other external parties when required.
Assist with submission of documents, forms and operational requirements requested by mall management.
Follow up on maintenance, repairs, deliveries and other outlet-related matters.

Requirements

Experience preferably in F&B, retail or a similar industry.
Good working knowledge of Microsoft Excel / Google Sheets, Word and email.
Good organisational and time-management skills.
Able to communicate effectively with outlet staff, suppliers and management.
Detail-oriented, responsible and able to follow up on tasks independently.
Able to multitask and work in a fast-paced environment.
Good command of English
Experience with POS systems, inventory systems or F&B operations is an advantage.

Preferred Qualities

Proactive and willing to take ownership of tasks.
Practical and solution-oriented.
Good attention to detail.
Comfortable communicating with different levels of staff.
Able to work independently with minimal supervision.
Reliable and able to meet deadlines.

Working Environment

This is a hands-on administrative role supporting the operations of a growing F&B business. The successful candidate should be comfortable handling both routine administrative work and unexpected operational matters that may arise across outlets.

Pay: RM1,900.00 - RM2,000.00 per month

Work Location: In person

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