About the Company:

DKSH’s purpose is to enrich people’s lives. For 160 years, we have been marketing, selling, and distributing high-quality products and brands for multinational and Fortune 500 companies. Through our Business Units Consumer Goods, Healthcare, Performance Materials, and Technology, we deliver sustainable growth for our partners. We contribute to improving the quality of life for our employees and people in the local communities in which we operate. Headquartered in Switzerland, DKSH is publicly listed and operates in 36 markets across Asia Pacific, Europe, and North America. We employ over 28,000 specialists and produced net sales of CHF 11.1 billion in 2024.

About the Role:

We are seeking an Executive Assistant to the Head of Business Unit, Healthcare, supporting a member of DKSH’s Executive Committee. Based in Singapore, this is a high‑trust, fast‑paced role requiring sound judgement, discretion, and a strong service mindset.

The role focuses on core executive support and business enablement, partnering closely with the Head of BU Healthcare to ensure priorities, logistics, and communication flow seamlessly across a global, matrixed organisation.

What You’ll Be Doing (General Responsibilities)

Work directly with the Head of Business Unit Healthcare to support all aspects of daily work
Manage and maintain a complex calendar, including meetings, appointments, speaking engagements, expatriate‑related services, and domestic/international travel arrangements, exercising discretion in prioritisation
Coordinate, track, and communicate projects and programmes managed by the Head of BU Healthcare
Assist with the preparation of presentations and white papers for internal and external stakeholders
Assess priorities and redirect matters to relevant stakeholders, or handle independently where appropriate
Keep the Head of BU Healthcare informed of time‑sensitive and critical issues with appropriate follow‑up
Handle correspondence, emails, calls, filing, printing, and records management
Prepare routine correspondence and manage documentation for signature
Support travel arrangements and general administrative work for the Healthcare Leadership Team
Coordinate Business Unit meetings, including agendas, materials, minutes, and follow‑ups
Prepare reports, documents, tables, charts, and meeting summaries
Prepare, reconcile, and submit expense reports
Support purchase order processing for the regional Healthcare team
Maintain confidential and sensitive information with the highest integrity
Support special projects and ad‑hoc initiatives, including presentations and leadership materials
Provide additional support to other executives as required

Ideal Candidate (Selection Criteria)

You bring experience, presence, and professionalism, with the confidence to partner closely with senior leaders.

An experienced Executive Assistant, with 5–8 years’ experience, including at least 3 years supporting senior executives in a multinational environment
Ideally holds a Bachelor’s degree from a reputable university
Demonstrates a strong service mindset with gravitas - polished, professional, and trusted
High emotional intelligence (EQ); service‑oriented rather than transactional or calculative
Able to keep pace with a fast‑moving executive, responding promptly and proactively
Comfortable setting polite but firm boundaries, including declining personal errands when appropriate
Clear that the role is focused on coordination and enablement
Highly organised, detail‑oriented, and effective at managing competing priorities
Proven experience managing complex schedules, international travel, and multi‑time‑zone coordination
Exercises sound judgement, discretion, and absolute confidentiality
Brings positive energy, strong communication skills, and confidence engaging across cultures and seniority levels
Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel

Why Join Us

This role gives you a rare opportunity to:

Work directly with a senior global leader and gain exposure to Executive Committee‑level decision making
Operate in a truly international, matrixed organisation with broad stakeholder interaction
Strengthen your executive partnership and leadership‑enablement skills at Group level
Be part of a purpose‑driven organisation with strong values, scale, and long‑term stability

If you thrive in a high‑trust executive partnership and enjoy enabling senior leaders to perform at their best in a global environment, we’d love to hear from you.

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Dksh

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