Recruitment Job Scope

As a Recruiter / Recruiter / Recruiter, your job description includes assisting in the organization's hiring process to find and attract great talent to meet the organization's human resource needs. The importance of this role cannot be overstated as successful recruitment is critical to the growth and performance of the organization. You will work closely with managers and teams across different departments to understand their recruitment needs, help develop recruitment plans and select appropriate recruitment channels. You will be required to post positions on multiple recruitment platforms and actively promote them on social media to attract the attention of potential candidates. Your position responsibilities will also include screening and evaluating candidates' resumes, interviewing them, and assessing their skills and cultural fit. During the recruitment process, you will act as a bridge between the candidate and the organization, providing information and advice to ensure a smooth hiring process. Once the right candidate has been selected, you will assist with the onboarding process and provide them with onboarding training and support to help them integrate into the organization. You'll also generate recruitment reports and data analytics to monitor the effectiveness of the recruitment process and provide recommendations on how to improve it.

As a Recruiter, you will make a valuable contribution to the successful development of the organization and the growth of the team, as each new hire positively impacts the future of the organization. Your work is a key part of finding and bringing in great talent, providing the organization with a competitive advantage.

Recruiters are professionals who are responsible for organizing and executing the recruitment process. Their main responsibility is to recruit the right candidates to fill the vacancies in the organization. The following are the main tasks of a recruitment specialist:

1. Needs Analysis: Work with line managers or employers to understand hiring needs, including job requirements, skills and experience.
2. Recruitment Plan Development: Develops recruitment plans and identifies recruitment channels and strategies to attract potential candidates.
3. Posting Jobs: Creating and posting job advertisements, including posting jobs on online job boards, social media, and recruitment platforms.
4. Screening Resumes: Screens resumes received and selects candidates who meet the requirements of the position for an initial interview or phone screening.
5. Interview Scheduling: Arranges interviews, coordinates interview time and location with candidates, and provides necessary information to interviewees.
6. Interviews and Assessments: Conducts face-to-face or remote interviews to assess candidates' skills, experience, and suitability for the position.
7. Reference Verification: Contact the candidate's references to verify background information and work history.
8. Hiring Advice: Discusses candidate performance with line manager, provides hiring advice and recommends hiring or not hiring.
9. Hiring and Onboarding: Provide offers to hired candidates and assist in arranging onboarding procedures such as signing contracts and onboarding employees.
10. Candidate Management: Maintain contact with candidates, providing the necessary information and support to ensure their smooth integration into the organization.
11. Recruiting Reporting and Data Analysis: Generate recruiting reports, analyze recruiting data, and provide feedback and recommendations for improvement on the recruiting process.
12. Recruitment Policy Compliance: Ensure that the recruitment process is in compliance with regulations and recruitment policies and procedures within the organization.
13. Candidate Experience Management: Ensure that candidates have a positive experience, are actively engaged and positively impressed throughout the recruitment process.

Recruiters subject to Employment Acts

In Malaysia, Recruitment Officers are required to comply with the Employment Act (EA). This is an important piece of legislation that sets out the rights and obligations of employers and employees to ensure a lawful, fair and just employment relationship. Below are some of the key aspects that recruitment specialists need to be aware of under the Employment Act in Malaysia:

1. Equal Opportunity: Under the Employment Act, employers and recruitment specialists are required to provide equal employment opportunities and must not discriminate against candidates on the basis of factors such as sex, religion, race, age or physical condition.
2. Labor Contracts: Recruiters need to ensure that a formal labor contract is established for each employee, which includes key terms such as salary, job duties, hours of work, and leave.
3. Wages and remuneration: The Employment Act sets out the minimum requirements for the payment of wages, which recruitment officers need to be aware of and comply with to ensure that employees are reasonably remunerated.
4. Working hours and leave: The Employment Act sets out the rules for working hours and leave, and Recruitment Officers need to ensure that employees' rights to working hours and leave are respected.
5. Safety and Health: Employers and Recruiters are responsible for providing a safe and healthy work environment to protect employees from injury.
6. Termination of Employment: The Employment Act sets out the procedures and rights in relation to termination of employment, including notice periods and compensation.
7. Labor Rights: Recruiters need to understand labor rights, including the right to organize and bargain collectively.
8. Documentation: Recruiters are required to maintain proper documentation of employees, including contracts, payroll documents, vacation records, etc.

It is important to emphasize that recruitment specialists should regularly update their knowledge on Employment Law to ensure that the recruitment process and employment relationship are legally compliant. They can also consult professional legal counsel or employment law experts to ensure that their recruitment practices are legally compliant.

Recruiter salaries

Recruitment Specialist Salary in Malaysia can vary depending on a number of factors including work experience, geographic location, industry and size of the employer. Below are the approximate salary ranges:

1. Starting Salary Level: Individuals who are just starting out in a Recruitment Specialist role may be offered a lower starting salary, usually around MYR2,000 to MYR3,000 per month. This depends on the individual's background and the city in which they are based.
2. Intermediate Level: Recruitment Specialists with 2 to 5 years of recruitment experience can expect a salary between MYR 3,000 to MYR 6,000 per month.
3. Senior Level: For Senior Recruitment Specialists with extensive experience and exceptional skills, the salary may reach more than MYR 6,000 per month. Some Senior Recruitment Managers or Team Leaders may receive higher salaries.

According to Payscale, the base salary for the recruitment profession is RM 5k - RM 67k with an average annual salary of RM 41,009 in 2023.

Use the Ricebowl Salary Checker to view the latest monthly market salaries for your hiring specialty!

What qualifications to become a recruiter?

To become an accountant in Malaysia, you usually need to have the following qualifications:

1. Education: Most recruiters hold a bachelor's degree, especially in human resource management, business management, psychology or a related field. However, specific requirements vary by employer and position.
2. Interpersonal Communication Skills: Recruiters need excellent communication skills, both written and verbal. They must communicate effectively with candidates, line managers and coworkers.
3. Organizational Skills: Recruitment involves a lot of paperwork and information, and Recruiters need to have excellent organizational and time management skills to ensure that the recruitment process runs smoothly.
4. Analytical Skills: Recruiters need to analyze resumes, interview performance, and candidate skills to assess fit and match.
5. Knowledge of HR Laws: Knowledge of labor and employment laws and regulations is critical for recruiters to ensure that the hiring process is legally compliant.
6. Social Skills: Recruiters need to be able to build and maintain relationships, build trust with candidates, and work closely with team members.
7. Interpersonal Skills: Demonstrated skills in handling a variety of interpersonal situations, including conflict resolution and appropriate handling of sensitive issues.
8. Technical Skills: Proficient in the use of recruiting software and online recruiting platforms in order to post jobs, screen resumes and manage candidate information.

The Pros and Cons of Recruiters

Advantage:

1. Meaningful Work: The work of a Recruiter directly impacts the organization's talent and team building and contributes to the achievement of the organization's strategic goals.
2. Wide range of career opportunities: Recruitment specialists are in demand across a wide range of industries and sectors, so there are different types of employers and industries to choose from.
3. Interpersonal: Recruiters interact with a wide variety of people, including candidates, line managers, and coworkers, and have the opportunity to build a broad professional network.
4. Challenging and varied: Recruitment is challenging and varied as it involves a variety of different types of positions and candidates.
5. Self-improvement: Becoming a Recruitment Specialist requires continuous learning and development, and can be achieved by constantly upgrading your skills and knowledge.

Challenge:

1. Stress: Recruiters are often required to work under tight schedules and need to cope with high pressure recruitment demands.
2. Instability: The recruitment market is subject to economic fluctuations and changes in the industry, which can lead to employment instability.
3. Dealing with Rejection: Recruiters often have to deal with rejections and unqualified candidates, which can be an emotionally challenging job.
4. Long hours: During peak hiring periods, recruiters may be required to work overtime or very long hours to process a high volume of applications and interviews.
5. Competitive: The recruitment market is highly competitive, and there is a need to continually improve your competitiveness in order to achieve high salaries and career advancement opportunities.

Recruiter Required Skills

1. Interpersonal Communication Skills: Excellent verbal and written communication skills are essential for effective communication with candidates, line managers and coworkers. Being able to clearly articulate needs, listen to candidate feedback and build good interpersonal relationships is key to success.
2. Analytical and Assessment Skills: Recruiters need to be able to analyze resumes, interview performance, and candidate skills to assess their fit and match. This includes assessing a candidate's professional skills, cultural fit and personal attributes.
3. Knowledge of Human Resources Laws: Knowledge of labor laws and employment regulations is important to ensure legal compliance in the hiring process. Recruiters need to know the laws regarding equal opportunity, labor contracts, termination, and compensation.
4. Organization and Time Management: Recruitment involves a large amount of paperwork and information, and requires excellent organizational and time management skills to ensure that the recruitment process runs efficiently.
5. Social Skills: Recruiters need to have the ability to build and maintain relationships, build trust with candidates, and work closely with team members.
6. Technical Skills: Proficient in the use of recruiting software and online recruiting platforms in order to post jobs, screen resumes and manage candidate information.
7. Enthusiasm and Patience: Recruitment can be a challenging job that requires enthusiasm for the work, as well as patience and determination.
8. Business Insight: Understand organizational needs and market trends to better meet hiring needs.
9. Decision Making Skills: Recruiters need to be able to make key decisions such as selecting candidates, developing compensation offers and defining recruitment strategies.
10. Creative Problem Solving: Recruiting may involve solving a variety of problems, and recruiters need to think creatively to find innovative solutions.

Search for Recruiter Jobs on Ricebowl

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Recruiter Frequently Asked Questions

Q1: Is a recruiter the same as HR (Human Resources)?

A: No, a recruiter is not the same as HR, although they often collaborate closely in the hiring process.

• Recruiter: Recruiters are professionals whose primary role is to source and identify potential candidates for job openings within a company or organization. They focus on finding suitable candidates, conducting initial interviews, and presenting qualified applicants to the HR department or hiring managers. Recruiters often work for recruiting firms or as in-house talent acquisition specialists.
• HR (Human Resources): HR professionals are responsible for a broader range of functions related to managing an organization's workforce. They handle employee relations, benefits administration, training, policy enforcement, and compliance with labor laws. While HR personnel may be involved in recruitment, their responsibilities extend beyond hiring to include all aspects of employee management and well-being.

Q2: What's the difference between a recruiter and an interviewer?

A: A recruiter finds and screens potential candidates, while an interviewer assesses candidates during formal interviews. Recruiters focus on sourcing and presenting candidates, while interviewers evaluate qualifications and fit for the role. Both roles are crucial in the hiring process.

See also：

• What Is a Recruiter? How to Become One, Salary, Skills
• What Is a Recruiter (and How to Talk to One)?

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