If you're planning to leave your current job, it's essential to resign on good terms by sending a resignation email. This is your chance to thank your employer for their support and show that you valued your time there. Knowing how to notify your boss about your departure can help you keep positive connections with your colleagues.
How to Write a Resignation Email (With Example)
by Hong Yuan
Dec 4, 2024
at 8:08 PM
In this guide, we'll walk you through how to write a resignation email, including a simple template and example to help you craft your own message.
What is a Resignation Email?
A resignation email is a formal message letting your employer know you're leaving your job. You might also send this email to HR to let them know about your departure. If you're not working remotely, it's often a good idea to have a face-to-face chat with your boss or HR manager before you send the email.
This email is a professional courtesy and helps maintain a good relationship with your employer.
How to Write a Resignation Email
Here’s a step-by-step guide:
- Choose a Clear Subject Line
- Start with a straightforward subject line that explains your message. For instance, “Resignation Notice” or “Resignation Effective [Date].”
- Open with a professional Greeting
- Begin with a polite greeting, such as “Dear [Manager’s Name],” and add a warm opening line, like “I hope you’re doing well.”
- State the Purpose of Your Email
- Clearly mention that you’re resigning. For example, “I’m writing to formally resign from my position as [Your Job Title].”
- Consider Providing a Reason for Leaving
- If you’re comfortable, briefly mention why you’re leaving. Keep it positive and brief. For example, “I’m moving on to pursue a new opportunity.”
- Specify Your Last Working Day
- Mention your final day at work. Give as much notice as possible, ideally two weeks, to help with the transition. For example, “My last working day will be [Date].”
- Express Your Gratitude
- Thank your employer for the opportunity and mention what you’ve enjoyed or learned. For instance, “Thank you for the chance to work here; I’ve gained valuable experience and enjoyed working with the team.”
- Offer to Help with the Transition
- Show that you’re willing to assist with the handover process. You could offer to train your replacement or help with the transition.
- Proofread Your Email
- Check for any spelling or grammar mistakes. Make sure the tone is positive and professional. It’s helpful to ask someone else to review your email before sending it.
Read More: 24 Hour Resignation Letter Examples
What to Avoid in Your Resignation Email
- Long Explanations: Keep your reasons for leaving brief.
- Future Plans: Don’t share details about your next job or personal updates.
- Negative Comments: Avoid criticizing the company, your job, or your colleagues. The goal is to leave on good terms.
Related: Sample of Resignation Letter for Personal Reasons
Resignation Email Template
Use this template to draft your resignation email:
To: [Employer’s Email Address]
Subject: [Clear Subject Line]
Dear [Manager’s Name],
I hope you’re doing well. I’m writing to let you know that I’m resigning from my position as [Job Title]. After careful consideration, I’ve decided to leave due to [Reason for Leaving]. My last day at [Company Name] will be [Date].
I’ve greatly appreciated working here and have learned a lot during my time. I will miss my colleagues and want to thank you for all the support. I wish you and the company continued success and hope we can stay in touch.
Best regards,
[Your First Name] [Your Last Name]
Resignation Email Example
Here’s an example to guide you:
To: [email protected]
Subject: Resignation Notice
Dear Alicia,
I hope you’re doing well. I’m writing to let you know that I’m resigning from my position as Project Coordinator. After much thought, I’ve decided to accept a new job offer. My last day at BCH Corporate will be September 17, 2024.
I’ve enjoyed my time here and have learned a lot about running successful projects. I’ll miss working with the team and appreciate all the support I’ve received. Thank you for the opportunity, and I hope we can stay in touch.
Best regards,
Mike Lee
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