全职 Administrative Assistant 工作, 薪水 up to MYR 3,000, Perfect Concrete Industries Selangor 公司招聘中 - Ricebowl

• Minimum SPM/STPM/Diploma in Administration, Business Administration or related field.

• Preferably 1–2 years of administrative experience.

• Experience in construction, concrete, transport or plant operations is an advantage.

• Good knowledge of Microsoft Excel and Microsoft Office.

• Able to maintain accurate records and follow up on deadlines.

• Good communication and coordination skills.

• Able to work independently and handle multiple administrative tasks.

• Attention to detail is essential.

Job Purpose

To provide administrative support to the Plant/Operations Department by checking daily operational reports, monitoring plant overtime, maintaining proper records, and ensuring timely follow-up on plant, truck and insurance renewal matters.

Responsibilities:

GWS Report – Mix Design Checking

• Check the daily GWS reports for concrete production and mix design information.

• Verify that the mix design stated in the report corresponds with the approved mix design.

• Check concrete grade, mix code, quantity, production details and other relevant information.

• Highlight discrepancies or unusual information to the Plant/Operations Manager immediately.

• Maintain proper filing and records of daily GWS reports for reference.

• Assist in preparing monthly summaries of GWS/mix design records when required.

Plant Daily Overtime Monitoring

• Check and record daily overtime (OT) for plant employees.

• Verify OT hours against attendance records, working schedules and approved OT forms.

• Identify unusual or excessive overtime and highlight the matter to the Operations Manager.

• Maintain an updated daily/monthly OT summary for the Plant Department.

• Ensure OT records are complete and properly supported by the relevant approval.

• Coordinate with HR/Payroll on OT information when required.

Renewal & Expiry Monitoring

• Maintain an updated renewal/expiry monitoring schedule for trucks, including motor insurance, road tax where applicable, PUSPAKOM inspection, relevant vehicle permits/licences and other vehicle-related renewals.

• Monitor plant insurance, relevant licences, certificates, permits and equipment/plant-related renewal requirements.

• Monitor expiry dates and renewal deadlines.

• Provide advance reminders to the responsible department/person.

• Update the renewal status after renewal has been completed.

• Follow up on outstanding renewal matters until completion.

• Maintain copies of renewed documents in the relevant files.

• Prepare a monthly Renewal & Expiry Status Report for management review.

• Immediately highlight any expired or overdue document that may affect plant or truck operations.

Daily Administrative Duties

• Check and compile daily plant-related reports.

• Maintain proper filing of operational documents.

• Update Excel records and monitoring schedules.

• Follow up with Plant, Operations, Transport, HR, Accounts and other relevant departments.

• Assist in preparing reports and documents requested by management.

• Record and monitor outstanding administrative matters.

• Ensure plant administrative records are accurate and up to date.

Monthly Responsibilities

• Prepare monthly GWS/mix design report summary.

• Prepare monthly plant overtime summary.

• Update truck insurance and PUSPAKOM expiry status.

• Update plant insurance and other renewal status.

• Submit outstanding renewal items to the Operations Manager.

• Maintain an updated Plant Administrative Compliance Checklist.

Key Performance Indicators (KPI):

• Accuracy of GWS/mix design report checking.

• Accuracy and timeliness of daily OT records.

• No missed renewal/expiry deadlines due to administrative oversight.

• Timely reminder and follow-up of insurance and PUSPAKOM matters.

• Proper filing and availability of plant records.

• Timely submission of daily/monthly reports.

• Effective follow-up of outstanding plant administrative matters.

• EPF
• SOCSO
• EIS
• Annual Leave
• Medical and Hospitalisation Leave