Record and/or transcribe meeting minutes and prepare documents in draft or final format, ensuring accuracy, confidentiality and timely circulation.
Maintain effective filing and record keeping systems, including sorting, labelling, filing, retrieving and archiving physical and electronic documents, case files, contracts, licenses and administrative records.
Prepare, submit and follow up on purchase requests, purchase orders, lease documents and related administrative paperwork for equipment, supplies, services and office sundries.
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Scan physical documents that have no corresponding digital version and add the digital copies to the register.
Systematically re-organising the digital document folder structure, such as categorising documents by purpose or any other logic as determined by management.
Flag and report missing, misfiled, or inconsistent documents to the Senior Finance Executive.
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