Coordinate demand requirements across sales companies, divisions, and, if applicable, production within the network.
Monitor delivery reliability of production sites or suppliers and timely communicate to sales and demand carriers in case of expected or existing shortages.
Participate in initiating measures in the event of expected or existing supply shortages.
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Handle confidential information and maintain the security of the executive's records and files.
Maintain the executive's office and accounting records; monitor, review, and approve standard expenditures to ensure that office activities are conducted within established budgets.
Perform other administrative tasks using independent judgment and discretion. Plan, organize, and schedule own workload to ensure activities are completed accurately and on time. This includes preparing documents and presentation materials, screening and responding to incoming correspondence, inquiries, and phone calls, drafting letters and official information releases, arranging and attending meetings, and taking and distributing minutes.
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Manage contractor-related processes, including onboarding, compliance and performance monitoring.
Ensure compliance with company regulations and industry standards, while continuously improving safety services and maintaining the operational effectiveness of the plant's service management system.
Serve as a liaison in the execution of management directives and operational measures.
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Monitor office expenditure, supplier invoices, staff claims, payment documentation and expense records in coordination with the Finance team.
Maintain accurate and up-to-date office records, supplier information, administrative documentation and operational trackers.
Coordinate employee onboarding and offboarding requirements, including office access, workstations, welcome packs, company assets and other administrative arrangements.
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Plan and conduct orientation for new employee ensure understanding of company rules and regulation, company mission and related term and condition.
Coordinate for recruitment, interview and hiring. Plan open interview with related education institution to recruit fresh students and promote PCMB group as desired working place.
Explain to employees on fringe benefits and ensure all employees know and received their benefits entitlement on time.
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