Greet & assist visitors at the office.
Manage travel arrangements, including flights tickets, hotel, accommodations and transportation for staff , foreign workers and executives and also the event organised by management and other department.
Providing support for special projects and events from time to time.
Assist Admin Executive on full spectrum of administration duties within all the departments, outlet and hostel.
Manage day-to-day office administrative tasks including filing, documentation, and correspondence and administrative records.
Ensure cleanliness, safety, and functionality of the office premises. Manage office supplies inventory, pantry items, and grocery.
Assist in procurement & expenditure requisition such as sourcing for quotations for all the department request, tabling comparisons and preparing purchase orders.
Purchase stationeries, printed stationeries and groceries from time to time. ( include outlet & fair).
Responsible for maintenance of all office location, including all hostel and all outlets. Source few quotation and do comparison and get management approval. Once approve, Liaise with supplier, contractor regarding all maintenance and issue related until completed. And also liaise with set up team, which maintenance they can assist in ( without contractor outside) and completed it within the dateline given.
Purchase furniture, lockers, double decker, etc as per requested by Outlets / other department, and arrange delivery with supplier and completed within the dateline and nicely. And inform the PIC when done.
Liaise with supplier regarding maintenance and issue related printing photocopy machine, air Cond, fire extinguisher and etc.
Internet and line coverage, Fire Extinguisher and Prepare PC and Cashier set- Handling,
Survey and source any equipment, and items need and requested by other department. (all office departments /outlet/fair)
Booking SF international courier service, Skynet and other cheaper courier service for pickup; request flyers and consignment note.
Prepare letter and memo and Take meeting minutes when there is a monthly meeting.
Receive, sort, and distribute daily mail, deliveries, and any correspondence. Handle incoming phone calls, Handling incoming communications, both written and verbal, in a professional and courteous manner
To perform any other duties as may be assigned from time to time.Requirement.

Requirements

Demonstrating a proactive and solutions-focused approach to problem-solving
Strong organizational and time management skills with the ability to multi-task and prioritize effectively
With or without working experience in an administrative or office support role.
Can speak, read and write in Mandarin, Bahasa Malaysia & English.
Basic in Microsoft Office suite (Word, Excel, PowerPoint)
Attention to detail and the ability to maintain accurate records and documentation
Proactive and self-motivated, with a proven track record of working independently and as part of a team
Flexible and adaptable, with a positive attitude and a willingness to learn
Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization
Candidate who can read, write and speak in Mandarin is an Added Advantage because need to liaise with china supplier and china embassy.

Job Type: Full-time

Pay: RM1,700.00 - RM2,000.00 per month

Work Location: In person

4 Gatti M Sdn Bhd Jobs - November 2026 - High Salaries

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