Key Job Responsibilities

Purchase Order (PO) Management
- Prepare, review, and issue Purchase Orders (POs) based on stock requisitions, minimum threshold levels, and production/sales demand.
- Coordinate with suppliers and vendors to confirm order details, pricing, delivery schedules, and item availability.
- Follow up on pending orders to ensure on-time delivery from suppliers and resolve any discrepancies in pricing or quantities.
Delivery Order (DO) & Shipping Documentation
- Generate and issue accurate Delivery Orders (DOs) and packing lists for outgoing shipments, transfers, or customer orders.
- Verify outgoing goods against the corresponding DOs to ensure zero errors in item types, batch numbers, and quantities.
- Coordinate with logistics teams, drivers, and couriers to ensure smooth dispatch and delivery tracking.
Stock Control & Inventory Tracking
- Maintain up-to-date and accurate inventory records in the company’s inventory management or Enterprise Resource Planning (ERP) system.
- Conduct regular cycle counts and routine physical stock checks to reconcile discrepancies between system stock and physical inventory.
- Monitor stock levels to prevent stockouts or overstocking, flagging slow-moving or damaged goods.
Administrative & Cross-Functional Support
- Maintain organized filing systems (both digital and physical) for all POs, DOs, invoices, and supplier receipts for auditing purposes.
- Work closely with the finance/accounts department to match POs, DOs, and vendor invoices (3-way matching) for timely payment processing.
- Assist the warehouse and logistics team with general receiving, inspecting, and organizing incoming inventory shipments.

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