Site Supervision & Coordination: Supervise daily site activities involving workers, subcontractors, and suppliers; ensure works comply with approved drawings, specifications and method statements; coordinate with engineers, contractors, consultants and suppliers; allocate manpower and resources; identify and resolve on-site issues and escalate when necessary.
Safety, Health & Quality Compliance: Ensure compliance with safety regulations, quality standards and company procedures; enforce use of PPE; conduct daily safety checks; carry out site inspections and support corrective actions for non-conformances.
Site Monitoring & Progress Reporting: Monitor daily progress against project schedule; prepare and submit daily site reports covering work progress, manpower, machinery and site conditions; record weather conditions and delays; provide regular updates to Project Manager and Management; highlight potential delays, risks or cost implications.
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Coordinate and monitor all arrangements for inbound tours, ensuring services are delivered according to the agreed itinerary.
Ensure booking details, passenger information, special requests and operational requirements are accurately communicated to relevant suppliers and partners.
Follow up on outstanding bookings, confirmations and operational matters in a timely manner.
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Parcel ManagementManage incoming and outgoing parcels, including receiving, recording, sorting, and distributing parcels to employees in atimely manner.
Reception Area ManagementEnsure the reception area is clean, organised, and presentable while maintaining a consistent service standard.Secondary Job Responsibilities:
Purchasing & PO AdministrationSupport GA purchasing activities, including PO raising, quotation collection, approval follow-up, and purchase tracking.2. Name Card ManagementManage employee name card requests, including information verification, ordering, and distribution.3. Office & Pantry SuppliesAssist with monitoring stock levels and replenishment of stationery, pantry items, and other workplace essentials.4. Courier ManagementCoordinate outgoing courier arrangements, including booking, tracking, and liaising with courier service providers.5. Vendor CoordinationLiaise with vendors on deliveries, quotations, purchases, and other GA-related requirements.6. GA Administrative SupportAssist with documentation, filing, invoice processing, records, and other administrative tasks.7. Employee & Workplace SupportAttend to day-to-day employee requests and provide assistance for GA-related workplace needs, meetings, and events.8. Ad Hoc GA ActivitiesSupport the GA team in carrying out workplace initiatives, events, and other ad hoc operational requirements.
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