Charlotte Frank Hiring! Full Time Receptionist in - Ricebowl

About the role

Our client is seeking a receptionist to join its office administration team. This team is responsible for creating a welcoming and professional environment for staff and visitors, while supporting the smooth operation of the office. The role offers the opportunity to be the primary front-of-house presence and contribute to a collaborative and collegial workplace.

Key Responsibilities

• Great and welcome clients, visitors and staff in a professional and courteous manner
• Manage incoming calls, emails, and walk-in enquiries; direct to appropriate personnel
• Serve as the main point of contact at the front desk by greetings guests, client and candidates, answering and directing calls, and managing incoming and outgoing mail and packages
• Oversee meeting room scheduling and readiness, prepare refreshments, and help host visitors
• Maintain pantry supplies and snacks, and ensure common areas – including the lounge, wellness room and visitor desks area clean and presentable as needed
• Provide administrative support, including assisting with expense claims, preparing documents and meeting materials and coordinating team travel logistics
• Liaise with building management and vendors on office maintenance, coordinate access and onboarding for new joiners an visitors, and help organize office events and social activities

Qualifications & Requirements

• Diploma, bachelor’s degree or equivalent preferred
• At least 3 years of experience in a front-desk, receptionist, administrative, or customer-facing role.
• Prior experience as a receptionist, administrative assistant or experience in a professional services, hospitality, private baking is a plus
• Maturity and discretion in handling sensitive information and high-profile visitors
• Excellent customer service skills and a welcoming, professional manner
• Well-presented at all times, maintaining appropriate professional dress and decorum
• Immediate availability is preferred

For further details, please contact Ashleigh Liu or send across your details to *************

Job Code: ASL/73748

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