VMD PTE. LTD. Hiring! Full Time Purchasing Assistant in North Region (Singapore), Earn up to SGD 2,800 - Ricebowl

Job Summary

The Purchasing Assistant supports purchasing activities, including purchase order processing, supplier coordination, and documentation. The role also provides administrative and basic accounts-related support within the Operations function, while assisting in shipment coordination and ensuring compliance with ISO requirements.

Key Responsibilities

Purchasing & Order Processing

• Assist in preparing and issuing Purchase Requisitions (PR)
• Prepare and issue Purchase Orders (POs) accurately and timely
• Obtain and compare supplier quotations
• Liaise with suppliers on pricing, availability, and delivery status
• Follow up on order fulfilment to ensure timely delivery

Supplier Coordination

• Maintain good communication with local and overseas suppliers
• Address issues related to pricing discrepancies or delays
• Assist in sourcing alternative suppliers when required

Shipping Coordination

• Assist in coordinating shipments (courier, air, and sea)
• Liaise with forwarders and logistics providers on shipment arrangements
• Follow up on delivery status and ensure timely arrival of goods

Supplier Performance& Compliance (ISO)

• Maintain vendor assessment records in accordance with ISO requirements
• Track and update supplier delivery performance (e.g. on-time delivery, lead time adherence)
• Maintain proper records of supplier performance and highlight issues or trends
• Support periodic supplier evaluation and ensure audit-ready documentation

Documentation & Accounts Support

• Verify supplier invoices against purchase orders and delivery documents
• Ensure proper documentation and filing of POs, invoices, and delivery orders
• Support Accounts in verifying purchase-related transactions and resolving discrepancies
• Assist in providing purchase documentation for accounting and audit purposes

Admin & Data Management

• Update purchasing data in ERP system and Excel records
• Maintain organized records for audit and compliance purposes
• Assist in preparing basic purchasing reports
• Provide general administrative support within the Operations function

Other Duties

• Perform ad-hoc tasks as assigned by the Finance & Operation Manager.

Requirements

• Higher Nitec / Nitec / Diploma in Business Administration, Accounting, or related field, or equivalent work experience
• 1–3 years of experience in purchasing, admin, or related support role
• Basic understanding of purchasing processes and documentation flow
• Proficient in Microsoft Excel and MS Office
• Experience with ERP systems (e.g. Exchequer) is an advantage
• Detail-oriented, organized, and able to multitask
• Good communication and coordination skills

VMD Pte. Ltd. is a privately owned and non-Government link Singapore Company founded in 1983. We are located at No.2 Tuas Crescent within the Jurong Industrial Estate.

The company is one of the leading supplier of Diesel Engines, mainly IVECO AIFO engines (designed and manufactured in Italy), IVECO generating sets, Pump sets, Power Packs and IVECO spare parts for IVECO vehicles andengines. We currently also house Kohler Engines and Lombardini Engines and their corresponding spares.

VMD's extensive experience in engineering design and build enable us to undertake customization projects like amphibious vehicles, fire fighting vehicles, Foam tenders and many other engineerings first.

In corporation with the IVECO Group of Italy and Germany in the early 90s, we, VMD Pte. Ltd., are now one of the enforcing supplier and builder of military, fire fighting and security vehicles.Our products and services cover both local and overseas markets in Fire Services, Police and Security as well as Defence Industry customers.Participating in industrial and public tenders and projects both in Singapore and overseas through direct and indirect contacts by our Sales and Project Departments, are part of our activities in revenue generating.