STACK Infrastructure APAC Hiring! Full Time Office Admin - HR Assistant (Malaysia) in Johor - Ricebowl

Company Overview

STACK Infrastructure builds, owns, and operates hyperscale and colocation data centers that power the world’s most ambitious technology companies. With a rapidly expanding footprint across APAC, STACK combines deep development expertise, flexible capital, and operational discipline to deliver critical digital infrastructure at scale.

Our clients include the largest hyperscale cloud platforms. We are building a regional platform defined by speed of delivery, power reliability, and long-term partnership — and we are assembling the team to lead that effort.

Summary/Objective

We are looking for a proactive and detail-oriented assistant to join our team. The successful candidate will be responsible for assisting with all general administrative tasks, focusing on office management and supporting the HR team as required in areas such as onboarding, CSR and social activities. This role requires someone with a positive and team-oriented mindset, flexible working style, excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion. The ideal candidate will be responsible for ensuring efficient administrative operations to support our growth and enhance employee engagement.

Key Responsibilities

• Handle all general office administrative duties to ensure smooth daily operations, such as vehicle management, document control system, managing office facilities, ordering supplies, organizing team meetings, coordinating visitors and courier services, etc.
• Provide administrative support to the wider team as needed.
• Maintain office records and ensure compliance with all relevant regulations.
• Liaise with suppliers/vendors and process invoices and payments, etc. as required.
• Support and assist in HR such as:

o Receiving candidates for purposes of interviews

o Coordinating new employee onboarding process (such as ensuring work desk, IT equipment, etc. ready before commencement date)

o Welcoming new hires on their first day of work

o , scheduling training sessions

o Managing employee-related requirements by the client

• Support different company initiatives related to employee engagement such as organizing team bonding and CSR activities.
• Undertake all ad-hoc administrative tasks or projects assigned by management.

Requirements

• 5+ years of working experience in a similar role
• Knowledge of document control systems such as Aconex, Procore a benefit but not essential as training will be given
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
• Ability to manage multiple priorities and work in a fast-paced environment.
• Proactive and results-driven with a keen eye for detail.
• Strong problem-solving skills and the ability to think independently.
• Positive, collaborative and helpful mindset and working attitude.