LanceSoft, Inc. Hiring! Full Time Human Resources Executive in Pulau Pinang - Ricebowl

WE’RE HIRING | Onboarding Specialist

We are looking for an Onboarding Specialist to manage and coordinate candidate onboarding activities and ensure a smooth transition from offer acceptance to joining.

Location: Penang, Malaysia

Role: Onboarding Specialist

Focus: Recruitment Coordination & Employee Onboarding

Key Responsibilities

• Coordinate the onboarding process from offer acceptance until the candidate joins.

• Communicate with candidates and guide them through the onboarding process.

• Collect, verify, and track required candidate documents.

• Coordinate background/reference checks and other pre-employment formalities.

• Schedule interviews, in-person discussions, and video meetings when required.

• Coordinate with Hiring Managers and internal teams to ensure smooth onboarding.

• Prepare and manage onboarding documentation in line with company requirements.

• Ensure all onboarding activities are completed accurately and on time.

• Maintain candidate records and update recruitment/onboarding information in MyJobs.

• Ensure compliance with company processes, documentation requirements, and local labour regulations.

• Support high-volume hiring and onboarding activities.

• Build a positive candidate experience through regular communication and follow-up.

• Support senior TA/HR team members with onboarding and recruitment-related projects.

Requirements

• Experience in HR, Recruitment, Talent Acquisition, or Onboarding
• Experience in candidate coordination and onboarding activities
• Good communication and interpersonal skills
• Strong documentation and follow-up skills
• Ability to manage multiple candidates and tasks simultaneously
• Good organizational and time-management skills
• Comfortable working with HR/recruitment systems
• Experience in high-volume hiring or onboarding is an advantage

Interested? Apply directly through LinkedIn or share your updated CV with us.