Matthews International Malaysia Hiring! Full Time Document Control Officer in Pulau Pinang - Ricebowl

Position Summary:

The Document Control Officer is responsible for managing and organizing company documents, ensuring accuracy, quality, and integrity. This role involves maintaining document control procedures, managing document storage, retrieval, and distribution, and assisting in document creation and revision processes. The Document Control Officer works closely with various departments to ensure compliance with document management standards and requirements.

Primary Responsibilities:

• Responsible for managing the company’s Quality Management System (QMS) to ensure proper documentation and ongoing compliance with ISO standards and regulatory requirements.
• Ensure documents are properly maintained, reviewed, and updated in accordance with applicable ISO standards and requirements for audit purposes.
• Conduct regular checks of document repositories to ensure compliance with document control standards.
• Assist in the creation, editing, formatting, and maintenance of controlled documents.
• Support document revision processes, including version control and change tracking.
• Collaborate with various departments to gather the necessary information for document creation and revision.
• Follow up on pending documents and records control matters to ensure ongoing compliance with ISO standards and audit requirements.
• Coordinate and provide support for on-site internal and external quality audits.
• Assist with ad hoc duties and other tasks assigned by Management or Superiors.

Job Requirements:

• Diploma or Degree in Business Studies/ Administration/ Business Management or related Discipline.
• Must possess general office experiences and competent to use Microsoft office applications, such as Microsoft Excel, Word and PowerPoint.
• Fresh graduate is welcomed.