MCKILP DEVELOPMENT SDN BHD Hiring! Full Time Administrative Executive in Pulau Pinang, Earn up to MYR 3,500 - Ricebowl

Responsibilities

Office Operations

• Manage daily office functions including equipment upkeep, supplies, reception duties and general company administration.
• Arrange travel and accommodation for staff and visitors, and keep calendars and meeting rooms organised.

Coordination & Communication

• Liaise with vendors, contractors and internal teams to track progress, follow up on requests and relay clear updates.
• Prepare and distribute internal communications, meeting minutes and simple reports to support decision making.

Records & Project Support

• Maintain accurate project and company records, manage filing systems and assist with invoice processing and basic bookkeeping tasks.
• Support small project coordination tasks, track timelines and escalate issues to keep operations on schedule.

Requirements

Qualifications & Experience

• Minimum 2 years of relevant administrative or office support experience, preferably in property, real estate or a similar industry.
• Diploma or certificate in business administration or related field is preferred but not mandatory.

Hard Skills & Knowledge

• Proven experience with travel arrangements, company administration and office management tasks.
• Comfortable using office equipment, managing documents and coordinating basic project activities.

Soft Skills & Qualities

• Organised and detail oriented with good time management and the ability to prioritise multiple tasks.
• Clear communicator who works well with suppliers, contractors and colleagues and stays calm under pressure.

• Assist with travel arrangements (flight ticket/ hotel/ transport, etc.) for office staff, managers and upper management.
• Liaise with the team and prepare for corporate hampers/gifts arrangement. 
• ⁠Coordinating for office activities/ event such as CNY lion dance, annual dinner, birthday party, etc. 
• ⁠Liaise with building management on maintenance matters, safety issue and coordinate repair issue.
• ⁠Handling of office supplies (office refreshment/ papers/ stationeries/ Staff & Workers T-Shirt/ Safety Vest/ Safety Helmet, etc.) and place orders when necessary. 
• ⁠Manage general office and administration matters such as office maintenance (aircond, lightings, furniture and fixtures, office equipment, stationeries etc.) 
• ⁠To monitor work of external vendors such as daily cleaning services, pest control and plant maintenance. 
• ⁠Updating phone list in timely manner.
• ⁠Monitor incoming and outgoing correspondence; receive and sign for correspondences/ parcels from courier and deliver to recipient. 
• ⁠Maintain filing, responding to emails and preparing documents/ letters. 
• ⁠Liaise with Company Driver on all the transport arrangement.
• ⁠Take care of reception area.