Behn Meyer Agricare (M) Hiring! Full Time Confidential Secretary in Selangor - Ricebowl

About the role

Behn Meyer AgriCare (M) Sdn Bhd is seeking an experienced and highly organized Personal Assistant to Executive Director to join our team on a full-time basis. This role is based at our office in UEP Subang Jaya, Selangor. As Personal Assistant to the Executive Director, you will serve as a strategic support partner, providing comprehensive administrative and coordination support to senior leadership. This position is essential to ensuring the smooth operation of the Executive Director's office and plays a pivotal role in enhancing executive productivity and efficiency across the organization.

Key responsibilities

• Managing the Executive Director's calendar, including scheduling meetings, coordinating internal and external appointments, and ensuring optimal time management

• Preparing and collating documents, reports, presentations and correspondence for executive meetings and board discussions

• Composing and editing professional correspondence, communications and proposals on behalf of the Executive Director

• Coordinating travel arrangements, including flights, accommodation and ground transportation, whilst managing associated budgets

• Maintaining confidential and sensitive information with utmost discretion and professionalism

• Acting as a first point of contact for internal and external stakeholders, managing inquiries and directing communication appropriately

• Organising and coordinating executive meetings, conferences and corporate events, including logistics and attendee management

• Supporting special projects and strategic initiatives as directed by the Executive Director

• Maintaining comprehensive filing systems and ensuring accurate record-keeping and documentation

• Liaising with other departments to facilitate seamless information flow and coordination of activities

What we're looking for

• Minimum 5 years of experience as a Personal Assistant, Executive Assistant or equivalent role within a corporate or commercial environment

• Proven experience supporting C-level or senior executive management

• Exceptional organizational and time management skills with the ability to prioritize multiple tasks simultaneously

• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and office management systems

• Outstanding communication and interpersonal skills, with the ability to interact professionally with senior stakeholders

• Demonstrated discretion and the ability to handle confidential and sensitive information with integrity

• Strong attention to detail with the ability to produce error-free work consistently

• Flexibility and adaptability to changing priorities and business needs

• Professional demeanor and the ability to represent the Executive Director with grace and competence

About us

Behn Meyer AgriCare (M) Sdn Bhd is a leading provider of agricultural and agribusiness solutions, committed to supporting growth and innovation within the agricultural sector. We pride ourselves on delivering excellence, fostering strong partnerships with our stakeholders, and maintaining a culture of integrity and professionalism. With a focus on sustainability and operational efficiency, we work to enhance agricultural productivity and support our clients' success. Our team is dedicated to creating a collaborative and supportive work environment where employees can grow and contribute meaningfully to the organization's mission.