JLL Hiring! Full Time Facilities Assistant in 新竹市, 台灣 - Ricebowl

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Business unit: Integrated Facilities Management - WPM
Reporting to: Snr Facilities Manager/ Facilities Manager (based in Taipei/ Mega)
Key stakeholders: Various client key stakeholders based at Versum Merck-Mega site
Position Goals: Support the Facilities lead by providing comprehensive facilities management services to assigned sites. Execute service requests in accordance with FM service contracts and JLL and customer's regional and global processes. Understand and respond to client needs through effective coordination of all facilities and services to meet or exceed service level agreements.
Facilities & Property Management
Office Administration
Audit support from internal or external
Administrate all contract services relating to the operation and maintenance of the properties including janitorial, security, engineering, fire safety, etc.
Controls progress of small scope of repair or project
Produces comprehensive facilities / premises monthly reports
Vendor and contract Management
Performs other duties as assigned
Duties & responsibilities
Provide onsite services at Mega site
Manage customer and JLL's external FM contractors across all soft services (but not limited to), ensuring compliance with terms of service and effective problem resolution
Ensure adequate levels of FM supplies are maintained at all times
Oversee procurement processes, ensuring all supply orders are supported by appropriate customer approvals and comply with their Procurement and Order Processes
Monitor spending and approved expenditures, overseeing monthly invoice receipting and validation accrual journal processes accurately
Review and verify cross-charge/re-class processes to manage FM budget effectively
Oversee monthly billing process and cross-check invoices before forwarding to Finance for payment processing
Lead the implementation of local and regional initiatives at Mega site, ensuring a coordinated approach for the team
Prepare and ensure timely delivery of fixed and ad-hoc reports, maintaining regional consistency in data submission and filing procedures
Coordinate and provide clerical/administrative support to the FM team as required
Servicing in an efficient, professional, and courteous manner at all times
Ensure the reception area is maintained to professional standards
Manage visitor services by greeting, welcoming, and directing visitors appropriately
Ensure timely notification of company personnel regarding visitor arrivals
Oversee maintenance of telecommunications systems
Manage the issuance of visitor badge and temp. staff badg.
Ensure visitor sign-in processes comply with client requirements
Ensure compliance with JLL Safety, Health & Environment Management Requirements at Mega site
Perform other duties as assigned to support site operations and business objectives
Other tasks assigned by the supervisor.
Key Performance Indicators

• Finance health check on green all the times.
• No bad debt on AR.
• Payment on time to vendor.
• Number of violations on HSE
• Corrigo WO completion Above 95%

Employee Specifics

• Bachelor’s degree in business, marketing or other related areas preferred. Candidate has a minimum
• 8-10 years+ of administrative experience in a high-pressure, fast paced MNC.
• Ability to work with remote co-workers, and adapt to different cultural working styles.
• Ability to work independently, make decisions and act quickly in emergency situations.
• Customer Focus and Excellent Service
• Overachieving Attitude which including but not limited to
• Work Ethic, Friendly, Adaptable, Patience
• Problem Solving Skills, Accuracy and Attention to Detail
• Integrity, Interpersonal Skills, Telephone Skills
• Microsoft Office Skills - Word, Excel, PowerPoint, and Outlook
• Business Conversation English (written & spoken) and Mandarin is compulsory
• Well-developed interpersonal, verbal and written communication skills
• Some accounting knowledge

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.