ETC Cleaning Services Hiring! Full Time Ops Support Executive in Federal Territory - Ricebowl

PRIMARY JOB FUNCTION:

• To be primarily responsible for managing the Company’s operations and admin support activities for all working sites. This includes co-ordination with the field operations team to provide operational and back office support. 

• To assist the QHSE department in collating information and preparing reports 

• To provide support to the Managing Director’s office on specific tasks and preparing reports

CORE JOB RESPONSIBILITIES:

1. Provide clerical support to Operations Department:

o To compile and update CWO, IWO, Site Manpower, Zone List, and other operations reports

o To compile submissions for attendance, stock and uniform requirements, utility bills and reports, hostel bills and matters, claims, petrol receipts and vehicle usage logs and JCRs

o To verify and compile DO and Invoices

o To prepare and compile Purchase Requests

o To prepare, verify and compile Machine Repair requests for Admin Dept processing

o To prepare and compile required Operational Reports

o To request and compile Vendor Service Cards monthly, and hand over signed copies to Finance Department as per established timeline

o To prepare minutes of meetings as and when required

o To update the operations folder.

o To provide reports and analysis (operations related)

2. Provide support to QHSE Department:

o To compile data and prepare related reports 

o To assist QHSE in coordinating with the Operations Team

3. Any other ad-hoc assignments from time to time as assigned by Management.

POSITION ACCOUNTABILITY / SCOPE: 

• To provide support to the Operations Team promptly 

• To provide support to the QHSE Team promptly  

POSITION SPECIFICATIONS:

QUALIFICATION :

• Minimum SPM, Diploma or Degree in any Field

EXPERIENCE :

• Minimum 1 year of experience in an administrative role

KNOWLEDGE AND SKILLS :

• Able to use Microsoft Office programs, especially Excel and SQL System
• Careful and attentive in record-keeping
• Self-starter, mature, independent, and paperwork or filing-oriented.

WORK LOCATION AND WORK HOURS:

• Work Location is at ETC Headquarters

• Working Hours will be as follows: 

>> Monday to Friday – 8.30 am to 6.00 pm

>> Saturday – Off Day

>> Sunday – Rest Day