- Kuala Lumpur Federal Territory Malaysia
ELSA Hiring! Full Time Tender Executive in Federal Territory - Ricebowl
Share
Save
Working Location
Job Description
Responsibilities
Position: Tender Executive
Contract: 12 months
Work Location: Kuala Lumpur Office
Job Purpose:
To manage and coordinate end-to-end tendering activities in compliance with company procedures and governance requirements, ensuring timely, accurate, and techno-commercially sound bid submissions.
Key Accountabilities –
NON-COMMERCIAL STREAM
Contract: 12 months
Work Location: Kuala Lumpur Office
Job Purpose:
To manage and coordinate end-to-end tendering activities in compliance with company procedures and governance requirements, ensuring timely, accurate, and techno-commercially sound bid submissions.
Key Accountabilities –
NON-COMMERCIAL STREAM
- Understand the ITB requirements.
- Ensure full compliance with tender procedures and LOA approvals.
- Track tender progress, approvals, timelines, and flag any slippage.
- Maintain complete and audit-ready documentation for all submissions.
- Support opportunity registration and Bid/No-Bid process.
- Manage approval workflow and maintain tender records.
- Ensure all data is updated in *************
- Organize tender kick-off and prepare tender plan.
- Maintain deliverables register and track action closure.
- Issue MOM with clear responsibilities and timelines.
- Coordinate inputs from Engineering, PMT, SCM, QAQC, HSE, Commercial, and Finance.
- Ensure timely and accurate information flow between stakeholders.
- Maintain clarification/deviation log.
- Tracking clarifications and bulletins issuance as well as responses.
- Ensure submissions are complete, structured, and traceable.
- Control document versions and safeguard confidential information.
- Coordinate internal reviews (technical, commercial, management).
- Track comments and ensure closure before submission.
- Ensure final submission checklist and QA review is completed before submissionn
- Establish and control submission cut-off / freeze timeline with commercial team.
- Minimize rework through proper coordination and completeness.
- Compile and submit complete and compliant tender package.
- Ensure submission format and requirements are met (non-commercial).
- Coordinate client clarifications and manage response tracking.
- Track changes and ensure re-approval process is followed.
- Support smooth handover with full documentation and traceability.
- Ensure full compliance with tender procedures and LOA approvals.
- Compile scope understanding and coordinate all commercial inputs.
- Consolidate pricing inputs from Engineering, SCM, and Estimator.
- Ensure alignment between scope, assumptions, exclusions, and pricing.
- Prepare and develop detailed cost estimates (material, manpower, equipment, subcontract).
- Build cost estimates aligned to scope and execution methodology.
- Verify completeness of cost elements (no omission or duplication).
- Ensure Accuracy of quantities, rates, and norms
- Ensure Realistic and defensible cost assumptions
- Develop and support pricing strategy (competitive positioning, margin, risk balance)
- Perform sanity checks using benchmarks / past projects / market inputs
- Consolidate final pricing and ensure consistency across all submission documents.
- Support pricing validation and Approval to Tender Submission (ATS).
- Ensure alignment between estimate, pricing summary, and final offer.
- Ensure final pricing is signed off and aligned before ATS approval
- Identify and highlight cost risks, uncertainties, and key pricing drivers.
- Maintain: Assumptions & exclusions log, Commercial clarifications & Deviation list
- Ensure all risks and commercial positions are clearly defined and communicated.
- Support responses to client clarifications (pricing and commercial impact).
- Assess impact of scope or requirement changes on pricing, margin, and risk.
- Ensure all changes impacting cost/margin/risk are evaluated and re-approved
- Ensure all statutory and regulatory costs (e.g. permits, taxes, duties, compliance, certifications, insurance, HSE) are identified, assessed, and fully incorporated into the cost estimate and pricing.
Important Information
Never provide your bank or credit card details when applying for jobs. Do not transfer any money or complete unrelated online surveys. If you see something suspicious, Report this Job ad.
Learn More