Hiring! Full Time Admin Assistant in Johor - Ricebowl

About the role

We are seeking a detail-oriented and organised Admin Assistant to join our company in Ayer Keroh, Melaka. This is a full-time position that plays a vital role in supporting our day-to-day operations and ensuring the smooth functioning of our administrative processes. As an Admin Assistant, you will be the backbone of our office, managing a diverse range of tasks that keep our organisation running efficiently and effectively. Your contributions will directly impact the productivity and success of our teams.

What you'll be doing

• Managing incoming and outgoing correspondence, including emails, letters and documents

• Scheduling meetings, appointments and travel arrangements for staff members

• Maintaining and organising files, records and documentation systems

• Assist Human Resource in payroll and recruitment process

• Preparing and formatting reports, presentations and other written materials

• Handling telephone calls and reception duties with professionalism and courtesy

• Processing invoices, expense claims and other administrative paperwork

• Coordinating office supplies and ensuring inventory levels are maintained

• Supporting various departments with data entry and clerical tasks

• Assisting in the organisation of meetings, events and company functions

• Performing general administrative duties as required to support business operations

What we're looking for

• Proven experience as an Administrative Assistant or similar administrative role

• Proficiency in Microsoft Office Suite, including Word, Excel and Outlook

• Excellent organisational and time management skills with the ability to prioritise multiple tasks

• Strong written and verbal communication skills in English

• Attention to detail and accuracy in all administrative work

• Professional telephone etiquette and customer service experience

• Ability to maintain confidentiality and handle sensitive information appropriately

• Flexibility and willingness to adapt to changing priorities and deadlines

• Knowledge of office management systems and scheduling software is advantageous

• A proactive approach with the ability to work both independently and as part of a team