AEI Capital Hiring! Full Time Receptionist - Office Administrator in WP Kuala Lumpur - Ricebowl

About the role
Please include a RECENT PH0T0 with your CV/application.

We are looking for a professional, presentable and highly organised Receptionist / Office Administrator to manage our front desk and support the smooth day-to-day operations of the Office & Administration function.

Location: Bank Rakyat Bangsar LRT station, Kuala Lumpur.

• Manage the front desk and reception area professionally at all times.

• Greet and attend to scheduled visitors, guests and external parties in a warm and professional manner.

• Handle incoming calls, enquiries and correspondence, directing them to the appropriate person.

• Coordinate visitor appointments, registration, meeting rooms and related arrangements.

• Manage incoming and outgoing courier, mail and deliveries, including necessary follow-up.

• Coordinate access cards, door access and parking applications for employees and authorised visitors.

• Ensure the reception, meeting rooms and common areas are clean, organised and presentable.

• Support meeting arrangements, refreshments and other front-of-house requirements.

• Monitor office supplies, maintain basic inventory records and coordinate replenishment when required.

• Coordinate office maintenance, repairs and facilities-related matters, including follow-up with building management and vendors.

• Liaise with vendors and service providers, including coordinating quotations, orders, deliveries and follow-up where required.

• Coordinate office events, festive occasions and staff-related arrangements, including ordering, delivery and distribution.

• Maintain proper physical and electronic filing of administrative documents, records and folders, ensuring information is organised and easily retrievable.

• Prepare and maintain administrative documents, records, schedules and trackers.

• Provide general administrative and office support to ensure smooth daily operations.

• Ensure all assigned front-of-house and administrative matters are followed through promptly and professionally.

• Min SPM, STPM, Certificate, Diploma or relevant qualification in Office Administration, Secretarial Studies, Office Systems or a related field.

• 1–3 years of relevant experience in reception, front desk, office administration, hospitality or a similar role

• Fluent in English, Bahasa Malaysia both written and spoken. Additional language will be added advantage

• Professional, presentable and confident when dealing with visitors, management and external parties

• Meticulous, organised and attentive to detail

• Good communication and interpersonal skills

• Proactive and able to manage tasks without constant supervision

• Reliable, punctual and able to handle multiple requests at the same time

• Strong computer literacy, with good working knowledge of Microsoft Office and common digital workplace tools.

• Familiar with AI tools and able to use them effectively to support day-to-day administrative work and improve productivity.

• Previous experience in a professional corporate environment is an advantage