BUMI JAYA ADVERTISING SDN BHD Hiring! Full Time Admin Clerk in Selangor, Earn up to MYR 2,200 - Ricebowl

Key Responsibilities

• Administrative Support:
• Office Management: Oversee daily office operations, including maintaining office supplies, managing equipment, and coordinating office layout and cleanliness.
• Document Management: Organize, file, and maintain office documents, records, and databases, ensuring confidentiality and easy retrieval.
• Communication and Coordination:
• Phone and Email Management: Handle incoming and outgoing communications, including answering phones, managing emails, and routing messages as appropriate.
• Scheduling: Coordinate and schedule meetings, appointments, and travel arrangements for staff and executives.
• Financial and Office Budgeting:
• Expense Tracking: Monitor and manage office expenses, including processing invoices, handling petty cash, and preparing expense reports.
• Budget Assistance: Assist in budgeting and financial planning by tracking expenditures and providing reports.
• Customer and Client Interaction:
• Front Desk Management: Greet visitors, clients, and customers, ensuring they are directed to the appropriate person or department.
• Customer Service: Address and resolve customer inquiries or issues, maintaining a professional and courteous demeanor.
• Human Resources Support:
• Onboarding: Assist with new employee onboarding processes, including preparing welcome materials and organizing orientation.
• HR Administration: Maintain employee records, handle HR paperwork, and assist with benefits administration.
• Office Procedures and Compliance:
• Process Improvement: Identify opportunities for improving office processes and procedures to increase efficiency.
• Event Planning and Coordination:
• Organize Events: Plan and coordinate office events, meetings, and conferences, including booking venues, arranging catering, and managing logistics.
• Reporting and Record Keeping:
• Generate Reports: Prepare and maintain various reports related to office performance, employee attendance, and other administrative functions.
• Record Keeping: Ensure accurate and up-to-date record-keeping for various office functions and compliance requirements.

Skills and Qualification

• Time Management: Ability to prioritize tasks and manage time effectively to handle multiple responsibilities.
• Attention to Detail: High level of accuracy in managing documents, schedules, and communications.
• Communication Skills:
• Verbal and Written Communication: Strong communication skills to interact with staff, clients, and vendors professionally and effectively.
• Interpersonal Skills: Ability to work well with people at all levels and maintain a positive work environment.
• Technical Skills:
• Office Software: Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint) or Google Workspace (Docs, Sheets, Slides).
• Office Equipment: Familiarity with common office equipment like printers, copiers, and phone systems.
• Problem-Solving Skills:
• Troubleshooting: Ability to identify issues and provide solutions or escalate to appropriate personnel as needed.
• Confidentiality:
• Data Protection: Ability to handle sensitive information with discretion and maintain confidentiality.
• Basic IT Knowledge : Performing printer setup, manage existing company website & have good skill in excel

Educational Background and Experience

• Education: A high school diploma or equivalent is often required; an associate’s degree or higher in business administration or a related field can be advantageous.
• Experience: Previous experience in office administration or related roles is preferred. Familiarity with the specific industry can also be beneficial.

Key Attributes for Success

• Proactivity: Ability to take initiative and anticipate needs before they arise.
• Adaptability: Flexibility to handle changing priorities and unexpected tasks.
• Dependability: Reliability in completing tasks accurately and on time.

Job Type: Full-time

Pay: RM2,000.00 - RM2,200.00 per month