CLOSE TO CLOTHES (ASIA PACIFIC) LIMITED Hiring! Full Time Accounts Payable - Office Admin Specialist in Hong Kong - Ricebowl

We are looking for an Accounts Payable & Office Admin Specialist to handle our daily AP operations, support office logistics, and keep our administrative workflows running smoothly. In this role, you will handle invoice verification, payment scheduling, weekly reporting, and supplier coordination, while also keeping our office stocked and organized.

Key responsibilities

• Record all vendor invoices, operational expenses, and petty cash transactions in SAP accurately and on time

• Review incoming payment requests for accuracy, matching invoices with supporting documents and internal approvals

• Maintain payment schedules and prepare weekly reports so management can prepare upcoming payment runs

• Communicate with suppliers to resolve billing questions, request account statements, and handle fee discrepancies

• Work directly with our overseas office to track and record sample-related expenses

• Work closely with the Accounts Receivable (AR) team and other departments to verify fees, confirm approval workflows, and check intercompany entries

• Handle vendor payments and keep all financial records organized in Shared Drive

• Keep track of stationery inventory, drinking water, and manage general staff welfare amenities to keep the office running cleanly

• Assist the Finance Manager with administrative tasks and special projects as needed

About you

• Hands-on experience using SAP (Accounts Payable and Expense modules)

• Solid background in accounts payable, invoice auditing, payment scheduling, and basic office administration

• Strong organizational skills and attention to detail

• Ability to prioritize tasks, meet weekly reporting deadlines, and stay calm under pressure

• Good communication skills for working with suppliers, overseas colleagues, and internal teams