Tiong & Associates Hiring! Full Time Administrative Executive in Federal Territory - Ricebowl

About Tiong & Assocites:

Tiong & Associates is a boutique law firm of Advocates & Solicitors based in Solaris Dutamas (Publika), Kuala Lumpur, serving a diverse clientele including public-listed companies, financial institutions, developers, SMEs, and private investors. Built on more than 20 years of legal experience, the firm provides strategic corporate advisory, high-stakes dispute resolution (including litigation, arbitration, and CIPAA adjudication), and real estate conveyancing services.

Our key practice areas span corporate and commercial advisory, shareholder and boardroom disputes, construction and insolvency matters, and a broad range of commercial disputes. The firm also advises on real estate transactions, banking and tenancy matters, regulatory defense, and private wealth management, including trusts and probate. Tiong & Associates emphasizes commercially practical solutions and close client collaboration in a professional, fast-paced environment.

Role Description:

The Administrative Executive is a full-time, on-site role based in Solaris Dutamas (Publika), Kuala Lumpur, supporting the firm’s legal and management teams in daily operations.

Key Responsibilities:

• Executive & Operational Support: Provide administrative assistance to lawyers and management; assist with scheduling appointments, meetings, and maintaining court/office calendars.
• Document & Records Management: Perform general administrative and clerical duties including file management, scanning, photocopying, document binding, and data entry.
• Dispatch & Correspondence: Manage incoming and outgoing mail, courier services, document dispatch, and process service coordination.
• Client & Front-Desk Coordination: Answer telephone calls, direct client inquiries professionally, and manage reception/front-desk presence when needed.
• Office & Supplies Management: Monitor and replenish office stationery and pantry supplies; coordinate with external service vendors.
• Basic Billing Support: Assist with basic accounting and invoicing tasks when necessary.
• General Support: Perform other ad-hoc administrative duties assigned by the Firm to ensure smooth office operations.
  

Qualifications & Requirements:

• Education: Bachelor’s Degree or Diploma in Business Administration, Management, Law, or a related field.
• Experience: Minimum 1 year of administrative working experience, preferably in a law firm or professional services environment.
• Technical Skills: Proficient in Microsoft Office (Word formatting is essential, Excel, and Outlook).
• Core Competencies: Strong organizational skills, sharp attention to detail, and ability to handle multiple deadlines.
• Communication: Good verbal and written communication skills in English and Bahasa Malaysia (Proficiency in Mandarin is an added advantage).
• Work Ethic: Responsible, proactive, able to work independently, maintain strict client confidentiality, and uphold high professional standards.
• Immediate or short-notice starters will have an added advantage.
  

Life & Culture at Tiong & Associates:

Forget the stuffy, rigid stereotypes of traditional law firms. At Tiong & Associates, we champion a young, dynamic, and forward-thinking culture where every voice matters and your personal time is respected.

• Healthy Work-Life Balance: Working hours from Monday to Friday, 9:00 AM – 5:00 PM (No weekend work required).
• Collaborative & Flat Hierarchy: Work directly alongside our partners and associates in an open-door, supportive setting that values fresh ideas and mutual respect.
• Prime Lifestyle Location: Based in the heart of Solaris Dutamas (Publika), surrounded by vibrant cafes, great dining options, and creative spaces.
• Growth & Mentorship: We believe in empowering our people. You won’t just be doing routine tasks—you’ll gain real operational insights, learn modern legal workflows, and grow with a progressive team.
• Positive Energy: We work with high standards of professionalism while keeping our daily office vibe energetic, friendly, and supportive.
  

Our Hiring Process (Transparent & Fast):

We respect your time and aim to complete our recruitment cycle within 5-7 business days.

1. Application Review: We review all incoming resumes against our core criteria within 48 hours.
2. Shortlisting & Interview: Shortlisted candidates will be invited for an in-person interview with the hiring manager.
3. Offer & Onboarding: Official Offer Letter issued to the successful candidate.
   

️ How to Apply:

Click "Easy Apply" on LinkedIn, or email your updated CV stating your expected salary and earliest availability date to:

 *************

(Subject line: Application: Administrative Executive - [Your Full Name])

Applicant Privacy Practices (PDPA Notice)

In compliance with the Personal Data Protection Act 2010 (PDPA) of Malaysia, by submitting your application and Curriculum Vitae (CV) to Tiong & Associates, you consent to the collection, use, and processing of your personal data solely for recruitment and employment assessment purposes within the firm. Your information will be kept strictly confidential, accessed only by authorized hiring personnel, and will not be disclosed to any third parties without your prior written consent. Unsuccessful applicant data will be safely disposed of after the completion of the recruitment exercise.