- River Valley Central Region (Singapore) Singapore
NOVA-TECH MFG PTE. LTD. Hiring! Full Time Vice President, Administration in Central Region (Singapore), Earn up to SGD 16,000 - Ricebowl
Vice President, Administration
NOVA-TECH MFG PTE. LTD.
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Job Description
Responsibilities
Key Responsibilities
1. Administration & General Affairs
Lead the overall administration and general affairs functions for the Singapore operations.
Develop, implement and continuously improve administrative policies, procedures and internal controls.
Oversee office and manufacturing-site administrative services.
Ensure effective management of company records, licenses, permits and administrative documentation.
Establish scalable administrative processes to support business growth.
2. Facilities & Workplace Management
Oversee facilities and workplace management for office, manufacturing and supporting areas.
Manage relationships with landlords, building management, contractors and service providers.
Ensure appropriate standards for workplace safety, security, cleanliness and maintenance.
Lead facility expansion, relocation, renovation and improvement projects.
Oversee company assets, workplace resources and related services.
3. Vendor & Contract Management
Develop and manage relationships with key administrative and facilities vendors.
Review and negotiate service agreements and commercial terms.
Monitor vendor performance, service quality and contractual compliance.
Establish appropriate vendor evaluation and cost-control processes.
4. Budget & Cost Management
Lead the annual Administration and General Affairs budget planning process.
Monitor operating and capital expenditure against approved budgets.
Identify opportunities to improve operational efficiency and optimize costs.
Provide management with regular budget and operational updates.
5. Regional Coordination
Coordinate administrative matters across Singapore, Malaysia and other Company locations when required.
Support the development of consistent administrative standards and practices across locations.
Coordinate cross-border administrative projects, business travel and site-support requirements.
Work closely with regional and global stakeholders on administrative matters.
6. Governance & Compliance
Ensure administrative practices comply with applicable Singapore laws, regulations and Company policies.
Support internal and external audits, certification activities and other compliance requirements.
Maintain appropriate administrative records and controls.
Develop and maintain business continuity and emergency-response arrangements.
7. Employee & Workplace Services
Oversee workplace services such as employee facilities, transportation, meals, business travel and company events, where applicable.
Ensure effective and timely delivery of employee administrative services.
Work closely with HR and other functions to support employee onboarding and workplace operations.
Promote a professional, safe and positive workplace environment.
8. Leadership & Team Development
Lead and develop the Administration / General Affairs team.
Establish clear objectives, KPIs and performance expectations.
Develop team capability and succession planning.
Promote continuous improvement, accountability and service excellence.
Requirements
Bachelor's degree in Business Administration, Management, Facilities Management or a related discipline.
At least
12 years of relevant professional experience
, including significant experience in a leadership capacity.
Demonstrated experience in administration, general affairs, facilities, workplace services or corporate services.
Experience in a
manufacturing, semiconductor, precision engineering or industrial environment
will be advantageous.
Strong experience in facilities, vendor, contract and budget management.
Demonstrated ability to lead cross-functional and multi-site projects.
Regional or multi-country operational experience will be advantageous.
Strong leadership, communication, negotiation and stakeholder-management skills.
Strong organizational, analytical and problem-solving capabilities.
Ability to work effectively in a fast-paced and evolving business environment.
Willingness to travel to Malaysia or other Company locations when required for business purposes.
Your Trusted Partner in Semiconductor Innovations
What We Do
At NOVA-TECH, we understand the complex technology challenges faced by semiconductor customers and we aim to work collaboratively alongside with our customers to bring innovative products to market. Our innovative solutions – Engineering Design, Manufacturing and Supply Chain, all processes tightly controlled to build the confidence and reliability of our customers. With a global customer base, an experienced team and at-scale manufacturing facilities, we are creating an impact with our customers.
1. Administration & General Affairs
Lead the overall administration and general affairs functions for the Singapore operations.
Develop, implement and continuously improve administrative policies, procedures and internal controls.
Oversee office and manufacturing-site administrative services.
Ensure effective management of company records, licenses, permits and administrative documentation.
Establish scalable administrative processes to support business growth.
2. Facilities & Workplace Management
Oversee facilities and workplace management for office, manufacturing and supporting areas.
Manage relationships with landlords, building management, contractors and service providers.
Ensure appropriate standards for workplace safety, security, cleanliness and maintenance.
Lead facility expansion, relocation, renovation and improvement projects.
Oversee company assets, workplace resources and related services.
3. Vendor & Contract Management
Develop and manage relationships with key administrative and facilities vendors.
Review and negotiate service agreements and commercial terms.
Monitor vendor performance, service quality and contractual compliance.
Establish appropriate vendor evaluation and cost-control processes.
4. Budget & Cost Management
Lead the annual Administration and General Affairs budget planning process.
Monitor operating and capital expenditure against approved budgets.
Identify opportunities to improve operational efficiency and optimize costs.
Provide management with regular budget and operational updates.
5. Regional Coordination
Coordinate administrative matters across Singapore, Malaysia and other Company locations when required.
Support the development of consistent administrative standards and practices across locations.
Coordinate cross-border administrative projects, business travel and site-support requirements.
Work closely with regional and global stakeholders on administrative matters.
6. Governance & Compliance
Ensure administrative practices comply with applicable Singapore laws, regulations and Company policies.
Support internal and external audits, certification activities and other compliance requirements.
Maintain appropriate administrative records and controls.
Develop and maintain business continuity and emergency-response arrangements.
7. Employee & Workplace Services
Oversee workplace services such as employee facilities, transportation, meals, business travel and company events, where applicable.
Ensure effective and timely delivery of employee administrative services.
Work closely with HR and other functions to support employee onboarding and workplace operations.
Promote a professional, safe and positive workplace environment.
8. Leadership & Team Development
Lead and develop the Administration / General Affairs team.
Establish clear objectives, KPIs and performance expectations.
Develop team capability and succession planning.
Promote continuous improvement, accountability and service excellence.
Requirements
Bachelor's degree in Business Administration, Management, Facilities Management or a related discipline.
At least
12 years of relevant professional experience
, including significant experience in a leadership capacity.
Demonstrated experience in administration, general affairs, facilities, workplace services or corporate services.
Experience in a
manufacturing, semiconductor, precision engineering or industrial environment
will be advantageous.
Strong experience in facilities, vendor, contract and budget management.
Demonstrated ability to lead cross-functional and multi-site projects.
Regional or multi-country operational experience will be advantageous.
Strong leadership, communication, negotiation and stakeholder-management skills.
Strong organizational, analytical and problem-solving capabilities.
Ability to work effectively in a fast-paced and evolving business environment.
Willingness to travel to Malaysia or other Company locations when required for business purposes.
Your Trusted Partner in Semiconductor Innovations
What We Do
At NOVA-TECH, we understand the complex technology challenges faced by semiconductor customers and we aim to work collaboratively alongside with our customers to bring innovative products to market. Our innovative solutions – Engineering Design, Manufacturing and Supply Chain, all processes tightly controlled to build the confidence and reliability of our customers. With a global customer base, an experienced team and at-scale manufacturing facilities, we are creating an impact with our customers.
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