Bucket List Travel & Vacations Sdn.Bhd. Hiring! Full Time Office Administration - Operations Executive in Federal Territory, Earn up to MYR 3,500 - Ricebowl

• Diploma or Degree in Business Administration, Management, Hospitality, Tourism, Event Management or a related field is preferred.
• One to three years of experience in office administration, operations, event coordination, general affairs or a similar role is preferred.
• Fresh graduates with strong internship or practical event experience may also be considered.
• Proficient in Microsoft Office and Google Workspace, especially Excel, Google Sheets, Word, Google Docs and Google Drive.
• Strong organisation, follow-up and time-management skills.
• Able to manage multiple requests, deadlines and changing priorities.
• Resourceful and capable of solving practical problems independently.
• Responsible when handling company funds, purchases, receipts, assets and confidential information.
• Comfortable handling both administrative coordination and practical on-ground work.
• Good communication and interpersonal skills when dealing with colleagues, suppliers and external parties.
• Able to communicate in English and Bahasa Malaysia; Mandarin is an advantage when coordinating with Mandarin-speaking customers, colleagues and suppliers.
• Willing to support selected events during evenings or weekends when scheduled in advance.
• A valid driving licence and personal transportation are strongly preferred due to purchasing, collection and event-support requirements.
  
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  职位要求
• 拥有Business Administration、Management、Hospitality、Tourism、Event Management或相关Diploma/Degree者优先。
• 拥有一至三年Office Administration、Operations、Event Coordination、General Affairs或类似经验者优先。
• 拥有良好实习或活动执行经验的应届毕业生也可以申请。
• 熟悉Microsoft Office及Google Workspace，尤其是Excel、Google Sheets、Word、Google Docs及Google Drive。
• 具备良好的组织、Follow-up及时间管理能力。
• 能够同时处理不同部门的需求、Deadline及临时变化。
• 做事灵活，遇到实际问题时能够独立寻找解决方案。
• 能够负责任地处理公司款项、采购、收据、公司资产及保密资料。
• 能够同时处理行政协调与现场执行工作。
• 与同事、供应商及外部单位沟通时具备良好的人际沟通能力。
• 能够使用英文及马来文沟通；如需与华语客户、同事或供应商协调，掌握中文者优先。
• 如有提前安排，愿意在指定晚上或周末支援公司活动。
• 因为工作可能涉及采购、取货及活动支援，强烈建议申请者拥有驾驶执照及个人交通工具。

About Bucket List Travel & Vacations

Bucket List Travel & Vacations is a Malaysia-based travel company specialising in travel photography tours, unique destinations, private journeys, photography education, destination-sharing events and meaningful travel experiences.

As our business and activities continue to grow, we are looking for a resourceful and dependable Office Administration & Operations Executive who can take ownership of daily office matters, event logistics and cross-department support.

This is a hands-on role for someone who enjoys keeping things organised, solving practical problems and making sure important details are properly handled.

Job Responsibilities

1.Office Administration and Workplace Operations

• Manage day-to-day office administration and ensure the workplace remains organised, functional and presentable.
• Monitor and replenish office supplies, stationery, pantry items, drinking water and other essential materials.
• Arrange courier services, document collection, deliveries, printing and other administrative services.
• Maintain proper filing systems, administrative records, checklists and digital documents.
• Coordinate meeting rooms, internal meetings, visitor arrangements and basic office hospitality.
• Conduct regular checks on office facilities and equipment.
• Liaise with building management, cleaners, contractors and service providers regarding maintenance, repairs and workplace matters.
• Follow up on outstanding office issues until they are properly resolved.

2. Event and Activity Logistics

• Coordinate the operational requirements for workshops, roadshows, destination-sharing sessions, training programmes and company events.
• Arrange drinking water, refreshments, catering and meals according to participant numbers, dietary requirements, budget and schedule.
• Prepare event materials, registration items, signage, stationery, equipment and other required supplies.
• Coordinate venue setup, delivery schedules, supplier arrangements and event-day logistics.
• Support registration, setup, teardown and on-ground operations during selected events.
• Maintain event checklists and ensure important items are prepared before deadlines.
• Assist with post-event stock checks, documentation, payment records and supplier follow-up.

3. Purchasing, Inventory and Vendor Coordination

• Source quotations and coordinate approved purchases for office and event requirements.
• Compare suppliers based on price, quality, reliability and delivery timeline.
• Prepare and maintain purchase records, receipts and supporting documents.
• Track company supplies, event materials and selected company assets.
• Build and maintain an organised list of reliable vendors and service providers.
• Ensure purchases remain within approved budgets and obtain approval before committing company expenses.

4. Cross-Department Support

• Provide administrative and manpower support to the Operations, Planning, Sales, Marketing, Tour Leader and Academy teams.
• Assist departments with document preparation, logistics, schedules, internal coordination and follow-up.
• Help coordinate company materials and equipment required for tours, photography activities or events.
• Track assigned requests and provide timely progress updates to the relevant stakeholders.
• Support management with administrative arrangements and special projects.
• Perform other reasonable administrative and operational duties according to business needs.

What Success Looks Like in This Role

• Office supplies and essential items are available without repeated reminders.
• Events and activities are prepared accurately and on time.
• Departmental requests are tracked, followed up and completed within the agreed timeline.
• Supplier quotations, receipts and purchasing records are properly documented.
• Office and facility issues are identified early and followed through until resolution.
• Team members know who to approach when administrative or logistical support is required.

Ideal Candidate

You may be a good fit if you are someone who:

• Notices what needs to be done before being reminded.
• Enjoys creating checklists and keeping things organised.
• Is comfortable communicating with different departments and suppliers.
• Can handle both small details and urgent operational matters calmly.
• Takes ownership of tasks and follows them through to completion.
• Believes that even simple matters—such as meals, drinking water, equipment or event materials—can affect the overall customer and team experience.

What You Will Gain

• Exposure to the operations of a growing travel and photography brand.
• Opportunities to support travel events, photography workshops, roadshows and destination-sharing sessions.
• Cross-department experience involving operations, marketing, sales, tour leaders and education programmes.
• Opportunities to improve internal processes and build stronger office-management systems.
• A role with practical ownership and visible impact on daily business operations.
  
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关于Bucket List Travel & Vacations

Bucket List Travel & Vacations是一家来自马来西亚的特色旅游公司，业务涵盖旅拍旅游团、特色目的地、私人订制行程、摄影教育、目的地分享会及不同类型的旅游活动。

随着公司业务与活动持续增加，我们正在寻找一位可靠、灵活并能够独立处理事情的办公室行政与营运执行员，负责接手办公室日常事务、活动后勤及跨部门支援。

这是一份非常Hands-on的职位，适合喜欢整理事情、解决实际问题，并能够确保每个细节获得妥善处理的人。

工作职责

1.办公室行政与日常营运

• 负责日常办公室行政，确保工作环境整齐、正常运作并保持良好形象。
• 检查及补充办公室用品、文具、Pantry物品、饮用水及其他日常物资。
• 安排Courier、文件收取、送货、打印及其他行政服务。
• 建立和维护整齐的文件系统、行政记录、Checklist及电子文件。
• 安排会议室、内部会议、访客接待及基本茶水招待。
• 定期检查办公室设施和器材。
• 与Building Management、清洁人员、承包商及服务供应商协调维修和办公室事务。
• 主动Follow-up办公室问题，直到问题获得妥善解决。

2.活动与后勤安排

• 协调摄影工作坊、Roadshow、Destination Sharing、培训及公司活动的营运需求。
• 根据人数、饮食要求、预算及活动时间安排饮用水、茶点、Catering及餐食。
• 准备活动资料、报名物品、Signage、文具、器材及其他所需物资。
• 协调场地布置、送货时间、供应商安排及活动当天的后勤工作。
• 在指定活动中支援报名、Setup、Teardown及现场营运。
• 使用活动Checklist，确保所有重要物品在期限前准备妥当。
• 协助活动后的物资检查、文件整理、付款记录及供应商Follow-up。

3.采购、库存与供应商协调

• 为办公室及活动需求寻找报价，并处理已获批准的采购。
• 根据价格、品质、可靠程度及交货时间比较供应商。
• 整理采购记录、收据及相关Supporting Documents。
• 记录公司日常用品、活动物资及指定公司资产。
• 建立并维护可靠的供应商及服务单位名单。
• 确保采购符合批准预算，并在产生公司开支前获得相关批准。

4.跨部门支援

• 为Operations、Planning、Sales、Marketing、Tour Leader及Academy团队提供行政和人力支援。
• 协助各部门处理文件、物流、时间安排、内部协调及Follow-up。
• 协助准备旅游团、摄影活动或公司活动需要的物品和器材。
• 记录各部门提出的需求，并及时更新处理进度。
• 为管理层提供行政安排及特别项目支援。
• 根据业务需要完成其他合理的行政与营运任务。

这份职位的成功标准

• 办公室日常物资齐全，不需要管理层重复提醒。
• 所有活动及工作安排都能准确并准时准备完成。
• 各部门提出的需求都有记录、Follow-up及在指定时间内完成。
• 供应商报价、收据及采购记录整理完整。
• 办公室设施问题能够尽早发现，并持续跟进至解决。
• 各部门清楚知道行政或后勤需求应该由谁负责协调。

我们理想中的人选

如果你符合以下特点，这份工作可能很适合你：

• 不需要别人一直提醒，也会主动发现还有什么事情需要处理。
• 喜欢使用Checklist，并把复杂的事情整理清楚。
• 能够自然地与不同部门及供应商沟通。
• 面对琐碎细节或突然出现的问题时仍然保持冷静。
• 接手一项工作后，会主动负责直到事情真正完成。
• 明白即使只是餐食、饮用水、器材或活动物资，也会直接影响客户和团队的整体体验。

你将获得

• 了解一家持续成长的旅游与摄影品牌如何运作。
• 参与旅游活动、摄影工作坊、Roadshow及Destination Sharing。
• 接触Operations、Marketing、Sales、Tour Leader及Academy等不同部门。
• 参与改善内部流程及建立更完善的办公室管理系统。
• 在日常业务中拥有明确的责任与看得见的影响力。