Pertama Digital Berhad Hiring! Full Time Executive Asisstant to GCEO in Federal Territory - Ricebowl

Company Description Pertama Digital Berhad supports impactful Govtech and Fintech initiatives that deliver inclusive digital solutions for people across Malaysia. The company focuses on leveraging technology to improve access to essential services, streamline public sector processes, and enhance financial inclusion. Team members collaborate with government and private sector partners to build products that are practical, user-centered, and scalable. This environment offers opportunities to contribute directly to projects that have meaningful social and economic impact. Individuals who are motivated by purpose-driven work and innovation in the public and financial sectors will find Pertama Digital Berhad an engaging place to grow their careers.

Role Description

Under direction of Chief Executive Officer, responsible for providing administrative and project support to the CEO and Leadership. Performs various administrative tasks including, but not limited to, drafting and sending correspondence, creating reports and presentations, managing calendars, scheduling meetings, travel arrangements, and event planning.

Key Responsibilities

• Supports the CEO in carrying out his/her essential functions and responsibilities, successfully

completing critical aspects of deliverables with a hands-on approach.

• Researches, prioritizes, and follows up on issues and concerns, including those of a sensitive

or confidential nature.

• Maintains confidentiality of all personal and proprietary information, including knowledge

of appropriate course(s) of action, referral, and/or response.

• Coordinates other meetings for the benefit of the organization,

Board members, ManCo and peer surplus lines associations, as well as industry stakeholders.

• Prepares, edits and proofreads correspondence, presentations, operational information,

and other documents utilizing critical, analytical, and creative thinking.

• Coordinates and completes special projects as assign by CEO and/or leadership team.
• Maintains schedule of conference rooms securing appropriate technology equipment.
• Conducts research, coordinates compilation of data, and analyzes data to prepare

standard and ad hoc reports, charts, and graphs.

• Collaborates with other departments to ensure understanding of source data.
• Provides support for the Board of Directors and Board Committee meetings, including

preparing presentations, meeting materials, posting open meetings, coordinating travel, and collecting expense reports.

• Maintains Board files and information manuals, in addition to media lists, vendors and other

industry stakeholders contact lists.

• Answers and manages incoming calls, receives and interacts with visitors, and serves as

front office back-up.

• Performs other duties as assigned.

Job Requirement

Bachelor’s or Associate’s degree

• in Business Administration, Secretary an equivalent combination of experience and/or education will

be considered.

• Three (3) to five (5) years secretary/ personal assistant experience.
• Effective communication, organization, and time management skills to deliver excellent

customer service with responsiveness and pro-active solutions.

• Ability to read, analyze, and interpret general business and insurance-related documents,

business reports, and correspondence.

• Ability to maintain highest level of confidentiality.
• Ability to self-manage, multi-task, and effectively adapt to changing priorities.

• Light travel may be required when necessary.