PMX Malaysia Hiring! Full Time Human Resources (Senior Executive-Assistant Manager) in Selangor - Ricebowl

Job summary:

• Manage key HR operations, with primary responsibility for payroll administration, statutory compliance, and employee/industrial relations (ER/IR).
• Support HR decision-making through accurate employee data, reporting and analytics, while ensuring HR practices comply with company policies and Malaysian employment legislation.

Key responsibilities:

Employee Relations / Industrial Relations (ER/IR)

• Manage day-to-day employee relations and disciplinary matters, including attendance, absenteeism, misconduct, performance-related concerns and other workplace issues.
• Handle disciplinary processes including investigation, documentation and issuance of show cause letters, termination letters and other disciplinary correspondence.
• Support and coordinate domestic inquiries and grievance handling where required.
• Provide guidance to employees and managers on HR policies, disciplinary procedures and employment-related matters.
• Maintain proper documentation and records of disciplinary and employee relations cases.

Payroll & Statutory Compliance

• Manage and process the full payroll cycle, ensuring accurate and timely monthly payroll processing.
• Handle payroll-related matters including salary adjustments, allowances, overtime, deductions, claims and final payments.
• Ensure timely and accurate submission of statutory contributions and payments, including EPF, SOCSO, EIS, PCB and other applicable statutory requirements.
• Maintain accurate payroll records and perform payroll reconciliation and verification.
• Liaise with relevant government agencies and external parties on payroll and statutory matters when required.

HR Data & Analytics

• Prepare and maintain HR reports, dashboards and workforce data, including headcount, turnover, attendance, payroll and other key HR metrics.
• Analyse HR data and identify trends or insights to support management decision-making and workforce planning.
• Ensure employee and HR data are accurate, complete and properly maintained.
• Support process improvements and automation of HR reporting and administrative processes.

HR Operations

• Support other HR operational activities and employee lifecycle matters as required.
• Participate in the review and improvement of HR policies, procedures and internal controls.
• Undertake other HR-related assignments or projects as assigned by management.

Job requirements:

• Minimum 5 years of experience in Human Resources, with hands-on experience in managing the full payroll cycle and Employee Relations / Industrial Relations (ER/IR) matters.
• Experience in HR data analytics, reporting, dashboards or HR systems will be an added advantage.
• Strong experience in IR/ER matters, including handling disciplinary cases, show cause letters, warning letters and employee grievances.
• Familiar with the Employment Act 1955 and other relevant Malaysian labour laws and employment regulations.
• Strong attention to detail, particularly when handling payroll, employee records and confidential information.
• Good interpersonal, communication and problem-solving skills, with the ability to handle sensitive employee matters professionally.
• Proficient in Microsoft Excel; experience with HRIS/payroll systems and data visualisation tools would be an added advantage.