全职 SECRETARY-ADMIN EXECUTIVE 工作, 薪水 up to MYR 2,500, Sydney Cake House Selangor 公司招聘中 - Ricebowl

1. Secretarial & Administrative Support

* Manage daily schedules, appointments, meetings, and business commitments.

* Maintain an organised calendar and provide timely reminders of important appointments, meetings, deadlines, and follow-up matters.

* Ensure confidential documents are securely stored and accessible only to authorised personnel.

2. Meeting Coordination & Minutes

* Schedule and coordinate Management, departmental, vendor, and external meetings.

* Prepare meeting agendas and supporting documents before meetings.

* Attend meetings when required and accurately record minutes of meetings.

* Clearly document decisions, action items, responsible persons, and completion deadlines.

* Distribute approved minutes of meetings to relevant parties.

* Maintain an Action Item Tracker and follow up with responsible departments on outstanding matters.

* Escalate overdue or critical action items to Management promptly.

3. Calendar & Appointment Management

* Manage Management’s calendar efficiently and prevent scheduling conflicts.

* Prioritise appointments according to urgency and business requirements.

* Coordinate internal and external appointments with relevant parties.

* Confirm meeting attendance and arrangements in advance.

* Notify Management immediately of any cancellation, postponement, or changes.

5. Travel & Business Arrangements

* Coordinate business travel arrangements including flight bookings, accommodation, transportation, and travel itineraries.

* Prepare complete travel schedules and supporting documents.

* Coordinate meeting arrangements during business trips when required.

* Maintain proper records of travel bookings, confirmations, and related documents.

* Assist with business travel claims and supporting documentation where applicable.

7. Coordination & Follow-Up

* Coordinate instructions and assignments between Management and relevant departments.

* Monitor deadlines and progress of tasks assigned by Management.

* Prepare status updates and outstanding action reports when required.

* Follow up professionally but firmly with responsible employees or departments.

QUALIFICATIONS & REQUIREMENTS

* Diploma or Bachelor’s Degree in Secretarial Studies, Business Administration, Office Management, Corporate Administration, or equivalent.

* Minimum 2–3 years of relevant experience as a Secretary,

* Able to prepare professional correspondence and accurate meeting minutes.

* High level of integrity, discretion, and confidentiality.

* Able to work independently with minimum supervision.

* Strong attention to detail and ability to manage multiple priorities.

Pay: From RM2,500.00 per month

Benefits:

• Dental insurance
• Maternity leave
• Parental leave
• Professional development
• Vision insurance

Work Location: In person