Rakuten International Hiring! Part Time Secretary in West Region (Singapore), Earn up to SGD 6,900 - Ricebowl

• Job Summary We are seeking a highly organized, professional, and proactive Secretary to join our corporate administration team. In this pivotal role, you will serve as the administrative backbone and core point of coordination for our corporate executives, regional directors, and business unit leads. Operating from our central business district headquarters, you will streamline day-to-day office operations, manage executive calendars, process sensitive business documentation, and coordinate cross-departmental communications. The ideal candidate will combine exceptional record-keeping precision with sharp interpersonal skills to optimize operational efficiency and help maintain a seamless corporate environment for our expanding regional workforce.

Key Responsibilities

• Executive Calendar & Schedule Management: Coordinate, optimize, and maintain complex calendars for regional directors and executives, proactively managing meetings, virtual panels, and corporate events across different time zones.
• Travel & Logistics Coordination: Manage end-to-end global corporate travel itineraries, flight bookings, accommodation allocations, and visa processing workflows, aligning travel logs seamlessly with corporate expenditure policies.
• Documentation Management & Archiving: Prepare, format, and archive high-volume corporate letters, executive briefs, meeting minutes, and legal agreements with absolute data integrity and strict confidentiality.
• Meeting Support & Secretarial Duties: Schedule multi-departmental project syncs, manage boardroom configurations, welcome high-level corporate visitors, and capture detailed action items during executive reviews.
• Expense & Financial Administration: Assist in processing multi-currency travel claims, verifying corporate credit card expenditures, and tracking administrative vendor invoices against completed delivery orders.
• Cross-Functional Communication: Act as a reliable and professional communication bridge between front-office directors, backend tech infrastructure teams, and external global stakeholders.
• Data Privacy & Compliance Adherence: Ensure all executive records, digital file structures, and data handling protocols strictly adhere to corporate compliance guidelines and the Personal Data Protection Act (PDPA).

Requirements

• Education: Minimum Diploma or Bachelor's Degree in Business Administration, Secretarial Studies, Communications, Corporate Governance, or a related professional discipline.
• Technical Proficiency: High competency in advanced Microsoft Office Suite applications (Word, Excel for data tracking, and PowerPoint for executive presentation decks) alongside modern unified communication frameworks.
• Experience: Prior experience (2–5 years) as a corporate secretary, executive assistant, or senior administrative specialist—preferably within a multi-national corporation, technology firm, e-commerce company, or professional services sector—is required.
• Communication: Exceptional verbal and written English communication skills; flawless telephone etiquette and a highly diplomatic, polished stakeholder management style.
• Core Competencies: Outstanding structural logic, sharp emotional intelligence, intense attention to detail under tight corporate deadlines, and a resilient team-player mindset.

Pay: $3,700.00 - $6,900.00 per month

Work Location: In person