Private & Confidential Hiring! Full Time Senior Executive, Office Services in Selangor - Ricebowl

1. Administrative Operations Management

• Coordinate and oversee the day-to-day administrative operations to ensure efficient and uninterrupted business activities across the organisation.
• Monitor the delivery of administrative services and recommend improvements to enhance operational effectiveness and service quality.
• Ensure office resources, facilities, and support services are managed effectively to meet organisational requirements.

2. Policy, Governance and Compliance

• Assist in the development, implementation, review and enhancement of administrative policies, procedures and guidelines.
• Ensure compliance with applicable corporate policies, statutory requirements, governance standards, and regulatory obligations.
• Support periodic audits, reviews, and reporting activities relating to administrative functions.

3. Budget and Cost Management

• Assist in the preparation, monitoring, and administration of the department's operational budget.
• Track expenditure against approved budgets and ensure prudent utilisation of resources.
• Identify and recommend cost optimisation initiatives while maintaining service quality and operational efficiency.

4. Stakeholder and Vendor Management

• Act as a liaison between internal departments, external vendors, service providers, and relevant authorities on administrative and office management matters.
• Foster effective working relationships with stakeholders to support business requirements and organisational objectives.
• Coordinate procurement and contract administration activities related to office services and facilities management.

5. Risk, Safety and Business Continuity

• Support the implementation of workplace safety, security and emergency preparedness initiatives.
• Identify operational risks related to administrative functions and recommend appropriate mitigation measures.
• Ensure administrative practices support business continuity requirements and organisational resilience.

6. Team Support and Continuous Improvement

• Provide guidance, coordination, and support to administrative personnel and service providers to ensure effective service delivery.
• Promote a collaborative and customer-focused work environment.
• Drive continuous improvement initiatives to enhance productivity, efficiency and stakeholder satisfaction.

7. Reporting and Administrative Support

• Prepare reports, analyses, and management paper/memorandum to updates relating to office services, facilities, budgets and administrative operations.
• Maintain accurate records, documentation, and administrative information in accordance with organisational requirements.
• Perform any other duties and responsibilities as assigned by the immediate superior or Management from time to time.