Extreme Broadband | Open DC Hiring! Full Time Project Coordinator in Johor - Ricebowl

Role Summary

Support the Project Manager in coordinating and monitoring project activities to ensure timely and successful delivery. The role involves coordinating with internal teams, contractors, vendors, consultants, and customers; tracking project progress, schedules, costs, risks, and deliverables; maintaining accurate project documentation; and supporting site activities, procurement, testing, commissioning, and handover. The Project Coordinator will also facilitate project meetings, follow up on action items, identify potential delays or issues, and ensure project activities comply with company policies, safety requirements, technical specifications, and relevant standards.

Role Description

• Coordinate day-to-day project activities and ensure tasks are progressing according to the approved project plan and timeline.
• Assist the Project Manager in planning project schedules, milestones, deliverables, resources, and required documentation.
• Coordinate with internal departments, contractors, vendors, consultants, and customers to ensure project requirements are clearly communicated and followed up.
• Monitor project progress and provide regular updates on milestones, deliverables, issues, risks, and outstanding actions.
• Organise and attend project meetings, prepare meeting agendas and minutes, and follow up on action items.
• Maintain accurate project documentation, including project plans, schedules, reports, drawings, quotations, purchase orders, permits, and completion records.
• Assist in coordinating site activities, installations, testing, commissioning, inspections, and project handovers where required.
• Follow up with vendors and contractors on material delivery, manpower deployment, work progress, and project-related commitments.
• Support procurement and commercial activities by coordinating quotations, purchase orders, delivery schedules, and supporting documents.
• Identify potential project delays, issues, and risks and escalate them to the Project Manager for appropriate action.
• Assist in tracking project costs and ensuring project activities remain within the approved budget.
• Ensure project activities comply with company policies, safety requirements, technical specifications, and relevant standards.
• Coordinate project close-out activities, including documentation, testing and commissioning records, as-built drawings, handover documents, and defect rectification.
• Perform other project coordination and administrative duties as assigned by the Project Manager.

Qualifications

• Minimum Diploma or Degree in Project Management, Engineering, Business Administration, Information Technology, or a related field.
• 2–4 years of experience in project coordination, project administration, engineering coordination, or a related role.
• Experience in telecommunications, network infrastructure, data centre, ICT, construction, or engineering projects will be an added advantage.
• Good organisational, coordination, and time-management skills.
• Strong communication and interpersonal skills with the ability to coordinate multiple stakeholders.
• Proficient in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Experience with project management tools such as Microsoft Project, ClickUp, Trello, or similar platforms is an advantage.
• Able to manage multiple tasks, priorities, and deadlines effectively.
• Strong attention to detail and documentation skills.
• Able to work independently while also working effectively as part of a project team.
• Mandarin proficiency is an added advantage.
• Willing to travel to project sites when required.