KHATAM® Hiring! Full Time HR Assistant – Contract in Selangor - Ricebowl

Job Summary

The HR Generalist Assistant supports recruitment and daily HR operations for the retail business, with a main focus on candidate coordination and onboarding, as well as employee support, HR activities and basic payroll input assistance.

Key Responsibilities

Recruitment & Onboarding

• Post job vacancies on approved recruitment platforms and other hiring channels.
• Source and screen candidates based on job requirements.
• Contact shortlisted candidates and conduct basic pre-screening.
• Coordinate interviews between candidates and hiring managers.
• Follow up on interview feedback, job offers, candidate documents and joining dates.
• Assist with onboarding and orientation arrangements for new employees.
• Maintain accurate recruitment records and update candidate progress.
• Support bulk hiring, walk-in interviews, career fairs and campaign recruitment.
• Prepare simple weekly recruitment and manpower updates.

HR Operations & Payroll Support

• Assist with attendance, leave and employee information updates.
• Collect and check payroll-related information and supporting documents.
• Submit completed information to the payroll person-in-charge.
• Maintain HR trackers and prepare simple reports when required.
• This position assists with payroll inputs only and is not responsible for payroll processing or approval.

Employee Engagement & Support

• Assist with staff activities, training and company events.
• Respond to routine employee and candidate enquiries.
• Refer sensitive or unclear matters to the supervisor.
• Maintain professional communication and confidentiality.

Job Requirements

Qualifications

• Diploma or bachelor’s degree in Human Resource Management, Business Administration, Business Management, Psychology or a related field.
• Fresh graduates who are interested in starting a career in HR are encouraged to apply.
• Previous internship or working experience in recruitment and HR administration coordination is an advantage.
• Experience supporting retail or high-volume recruitment is an added advantage.

Skills & Knowledge

• Basic understanding of HR functions and recruitment processes.
• Comfortable using Microsoft Office or Google Workspace
• Familiarity with job portals, social media recruitment, HR systems or attendance systems is an advantage.
• Able to manage recruitment trackers and prepare simple reports.
• Good verbal and written communication skills in Bahasa Malaysia and English.

Personal Qualities

• Organised, responsible and detail-oriented.
• Friendly, approachable and comfortable communicating with different people.
• Proactive in following up on candidates and assigned tasks.
• Able to manage several vacancies and priorities at the same time.
• Willing to learn and support different HR activities.
• Able to work independently and as part of a team.
• Patient and professional when handling candidate and employee enquiries.
• Able to maintain confidentiality and handle information carefully.