SUNTEC CONSTRUCTION ENGINEERING PTE. LTD. Hiring! Full Time Site Office Coordinator in , Earn up to SGD 4,500 - Ricebowl

Company Overview

Suntec Construction Engineering Pte. Ltd. specializes in mechanical and electrical installation for large-scale HVAC, fire protection, and special gas pipelines in clean rooms. We serve construction, manufacturing, energy, and transportation sectors with expert technical support and quality service.

Job Summary

Provide comprehensive administrative and coordination support to ensure smooth operations of the project site office, facilitating effective communication and logistics among site personnel, workers, and departments.

Responsibilities

Provide day-to-day administrative and coordination support to ensure efficient project site office operations

Manage site office administration including filing, documentation, correspondence, printing, scanning, and record keeping to maintain organized records

Maintain and update site records such as manpower lists, attendance, workers’ particulars, and training documentation for accurate project tracking

Coordinate workers’ site access, passes, inductions, and training arrangements to ensure compliance with site requirements

Assist with logistical arrangements including workers’ accommodation and transportation to support workforce needs

Collaborate with HR, Safety, Project, Finance, Procurement, and other departments to resolve onsite administrative matters promptly

Prepare and submit site documents, reports, permits, and forms to support project compliance and reporting

Maintain records of incoming and outgoing documents with proper filing for easy retrieval and audit readiness

Coordinate procurement and distribution of office supplies, stationery, PPE, uniforms, and other site necessities to sustain site operations

Arrange meetings, site briefings, training sessions, and appointments to facilitate communication and project updates

Liaise with suppliers, subcontractors, dormitory operators, and transport providers to support site logistics and vendor relations

Collect and verify workers’ attendance, overtime, leave, and time card records to ensure accurate payroll submission

Support onboarding and offboarding processes for employees and workers assigned to the project site to maintain workforce continuity

Maintain cleanliness, organization, and proper functioning of the site office to provide a professional work environment

Handle general enquiries from employees and workers, directing matters to appropriate departments for resolution

Perform additional administrative and coordination duties as assigned by Project Manager, Site Manager, or Management

Required competencies and certifications

Diploma, NITEC, or equivalent qualification in Business Administration or related discipline

Proficient in Microsoft Office applications, especially Excel, Word, and Outlook, to manage documentation and communication efficiently

Ability to maintain accurate records and independently handle documentation to support site administration

Effective communication and interpersonal skills to liaise with diverse site personnel and stakeholders

Ability to coordinate effectively with site personnel, workers, subcontractors, and internal departments to ensure smooth operations

Ability to work independently in a fast-paced project site environment to meet deadlines and handle multiple tasks

Willingness to be based at the project site office to provide on-site administrative support

Ability to communicate effectively in Mandarin to liaise with Mandarin-speaking workers, subcontractors, suppliers, and project stakeholders, supporting clear communication and coordination

Preferred competencies and qualifications

At least 3 years of administrative or site office experience, preferably in construction, engineering, M&E, or semiconductor industries

Good organizational skills with strong attention to detail to manage multiple administrative tasks accurately

Site Office Location: Woodlands
Suntec Construction Engineering Pte. Ltd. originated from Jianxin Engineering Installation Co., Ltd. in Suzhou, China. As a professional mechanical and electrical installation contractor, we specialize in the production and installation of large-scale air conditioning, HVAC, fire protection, process, and various special gas pipelines in clean rooms. Our services also cover multiple fields, including construction, manufacturing, energy, and transportation.

We have a highly qualified and experienced professional team. Our technical personnel have many years of experience in mechanical and electrical engineering and can provide customers with comprehensive and high-quality technical support and services.

We have always been committed to providing customers with the best quality services, adhering to the service concept of "customer first, quality first", strictly following national standards and customer requirements, and ensuring that each project can be completed on time, with quality, and quantity.

In the future, we will continue to adhere to the development concept of "people-oriented, technological innovation", continuously improve our service level and quality, continuously explore and innovate, and provide customers with more high-quality, efficient, and comprehensive mechanical and electrical equipment installation and technical services.