United World College Of South East Asia Hiring! Full Time Procurement Assistant [Temporary] in - Ricebowl

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UWCSEA East is seeking a Procurement Assistant [Temporary] to join the Procurement Team as soon as possible.

Reporting to the Procurement Assistant Manager / Manager, the Procurement Assistant [Temporary] will collaborate with team members to secure compliant and cost-effective outcomes for the College, and assist with general administrative duties.

The role is based at the East campus, with occasional travel to Dover as required.

Please note that this is a fixed term contract role ending on 31 December 2026.

Main Responsibilities

• Assist with Procurement Tender function - Such as scheduling project meetings during the tender stage, site show rounds, tender clarifications, seamless information collaboration between internal and external stakeholders, tender closing and generating management reports for approval.
• Develop strong relationships and build trust with stakeholders in the College to understand business needs to build solutions to manage purchases; Assist in resolving supply, quality, service, and invoicing issues between Suppliers and internal stakeholders
• Assist and guide requestors to ensure that all requirements and scope of works are clearly defined before sourcing from the market
• Assist with the preparation of ad hoc tender and administrative paperwork (e.g. Drafting of Invitation to tender, preparing letter of award, etc.) and ensuring Supplier’s compliance with all relevant College policies and declarations.
• Assist with any other duties, tasks or jobs with similar levels of responsibility and complexity to the assigned job grade as may be reasonably requested by the line manager and/or the College.

Person Specifications

• Minimum Qualification: A diploma/degree in Business Administration, Supply Chain Management, Logistics, or a related field is preferred. We welcome applications from fresh graduates who are eager to learn and adapt.
• A minimum of one year's experience in similar positions, preferably in procurement or purchasing.
• Candidates who do not meet the minimum qualifications may still be considered based on relevant experience
• Strong analytical and negotiation skills with an attention to detail and meticulous with numbers
• Familiar with working with Google Workspace, Microsoft Office, and/or macOS, with excellent written and spoken English
• Able to work well with both external and internal stakeholders
• A positive work attitude and a high level of integrity are essential
• Able to work cohesively in a team ­based environment as well as independently
• Able to multi­task and deliver results in a multicultural environment

Application

Apply via our job portal by Tuesday, 1 September 2*************:5 9pm Singapore Time.

The UWC Mission is to make education a force to unite people, nations and culture for peace and a sustainable future. We are committed to creating a community in which all members feel safe and secure, and know that their authentic selves and individual differences are accepted with respect and care. At UWCSEA, we acknowledge that diversity, equity, inclusion and justice (DEIJ) is an ongoing and evolving process and strive to create and sustain a sense of belonging for all members of our community, past, present and future. All qualified applicants, including those who identify as a part of marginalized group(s) and individuals with (dis)abilities are all encouraged to apply. Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.

Work Location: In person