Hernan Corporation Hiring! Full Time Human Resources Executive in Federal Territory - Ricebowl

Main Responsibilities:

1. Foreign Worker Management

• Manage and monitor foreign workers’ documentation, permits, passports and employment-related records.
• Coordinate matters related to foreign worker applications, renewals, medical check-ups and statutory requirements.
• Liaise with relevant authorities, agents and external parties on foreign worker matters.
• Maintain accurate and up-to-date foreign worker records.

2. Training & Development

• Coordinate and arrange internal and external training programmes for employees.
• Maintain training records, attendance and supporting documentation.
• Monitor training requirements and ensure completion within the required timeline.
• Assist in preparing training reports and documentation for audit purposes.

3. Audit & Documentation

• Maintain proper HR and administrative documentation and records.
• Prepare and organize documents required for internal and external audits.
• Ensure HR documentation complies with company policies and relevant statutory requirements.
• Follow up on audit findings and assist in implementing corrective actions.

4. Hostel Management

• Manage and monitor employee hostel operations and facilities.
• Ensure hostel cleanliness, safety and compliance with company requirements.
• Coordinate hostel allocation, check-in/check-out and employee movement.
• Conduct regular hostel inspections and follow up on maintenance or other issues.

Qualification & Requirements

Education

• Diploma or Bachelor's Degree in Human Resources Management, Business Administration, Management or a related discipline.
• Fresh graduates are encouraged to apply.

Experience

• 0–2 years of experience in HR administration, employee engagement, training coordination, foreign worker administration or a related field.
• Internship experience in HR or administration will be considered.
• Prior experience in foreign worker administration or immigration matters is an advantage but not mandatory.

Knowledge & Skills

• Basic understanding of HR processes and employment practices.
• Good administrative and documentation skills.
• Good communication and interpersonal skills.
• Good command of written and spoken English and Bahasa Malaysia.
• Proficient in Microsoft Office, particularly Word and Excel.
• Strong organizational and follow-up skills.
• Detail-oriented and able to handle confidential employee information.
• Willingness to learn foreign worker, immigration and HR compliance processes.

Personal Attributes

• Responsible and dependable.
• Proactive and willing to take ownership.
• Approachable and people-oriented.
• Good follow-up skills.
• Able to work independently with appropriate guidance.
• Mature and professional when handling employee matters.
• Comfortable communicating with employees from diverse backgrounds.