Hot Bird Hiring! Full Time Senior HR Executive in Selangor - Ricebowl

We are looking for a proactive and hands-on Senior HR Executive to join our growing HR team and work closely with the HR Manager as a key support in managing day-to-day HR operations and initiatives.

Responsibility:-

HR Operations & Administration

• Manage and maintain accurate employee records and HR documentation.

• Assist in preparing HR letters, memos, confirmation letters, transfer letters and other HR-related documents.

• Monitor employee probation, confirmation and contract expiry dates.

• Maintain proper filing and ensure HR records are updated and organised.

• Assist in handling staff enquiries and provide support on HR-related matters.

• Assist in the development and implementation of HR policies, procedures and SOPs.

Attendance, Leave & Payroll Support

• Monitor and verify staff attendance, leave, lateness, absenteeism and overtime records through system.

• Review OT claims and compile attendance reports for payroll processing.

• Assist with monthly payroll preparation and ensure payroll information is accurate and complete.

Recruitment & Onboarding

• Support recruitment activities, including job postings, candidate screening, interview coordination and hiring documentation.

• Coordinate onboarding and ensure new employees complete the required documentation.

• Assist with manpower planning and monitoring of headcount and vacancies.

Employee Relations

• Assist in handling employee grievances, disciplinary matters and staff welfare issues.

• Maintain confidentiality when handling employee and HR matters.

• Work closely with outlet managers and supervisors on employee-related matters.

• Assist in organizing staff engagement activities, trainings, briefings, Annual dinner, team-building events as and when required.

General HR Admin & Support

• Assist Operation/Business Development team during new outlet openings.

• Assist in preparing documents for audits or government inspections.

• Any other ad-hoc tasks as assigned by HR Manager & Management.

Requirements:-

• Diploma/Degree in Human Resources, Business Admin, or related field.

• Minimum 2-3 years of experience in HR/Admin roles.

• F&B, retail, or multi-outlet operations experience strongly preferred.

• Strong interviewing, investigation, and documentation skills.

• Familiarity with Malaysian employment practices and statutory requirements.

• Experience using HRIS or payroll systems is an advantage.

• Familiar with Recruitment Portals (Jobstreet, AJobThing).

• Good understanding of HR operations, recruitment, attendance, leave and payroll processes.

• Strong proficiency in HR software systems and Microsoft Office applications (Word, Excel, PowerPoint).

• Excellent communication and interpersonal skills.

• Able to work independently and manage multiple tasks in a fast-paced environment with discretionary and maintaining confidentiality

• Willingness to travel between outlets as needed.

• Detail-oriented, organized, and trustworthy.

• Good command in English and Bahasa Malaysia.

Benefits: -

1. EPF & SOCSO Contribution

2. Career Development Opportunities

3. Fun & Supportive Work Environment

4. Medical and Insurance Benefits *

   *Indicates after successful completion of probation and confirmation