- Toa Payoh Central Region (Singapore) Singapore
Tecson Hiring! Full Time Admin Assistant (HR and Finance) in Central Region (Singapore), Earn up to SGD 3,000 - Ricebowl
Admin Assistant (HR and Finance)
Tecson
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Job Description
Responsibilities
Job Title:
Admin Executive (HR and Finance
Location:
Singapore
Salary Range:
SGD $2,500 – $3,000 per month
Employment Type:
Full-Time
Job Overview
We are looking for an organised and dependable Admin Executive to support our HR, Finance and Payroll functions. This role is central to keeping the company's administrative operations running smoothly — from managing work pass applications and renewals, to assisting with invoicing and quotations, to supporting day-to-day HR and payroll administration. The ideal candidate is detail-oriented, comfortable handling confidential information, and able to juggle multiple administrative priorities.
Key Responsibilities
Work Pass Administration
Handle the end-to-end application, renewal, and cancellation of Work Permits, S Passes, and Employment Passes via MOM's Work Pass Online (WPOL) system
Track work pass expiry dates and proactively initiate renewals to avoid lapses
Prepare and submit supporting documents for new hire work pass applications, including medical checkups and security bonds where applicable
Maintain up-to-date records of foreign worker quotas, levies, and work pass status
Liaise with MOM, agents, and relevant authorities on work pass matters and compliance queries
Training & Course Administration
Apply for and renew mandatory courses and certifications for workers (e.g. safety courses, skills certifications) in a timely manner to ensure compliance with regulatory requirements
Track course and certification expiry dates, and coordinate with training providers on scheduling and enrolment
Finance Support – Invoicing & Quotations
Assist in preparing, issuing, and tracking customer invoices and quotations in a timely and accurate manner
Follow up on outstanding payments and support basic accounts receivable/payable administration
Liaise with vendors and clients on billing queries, purchase orders, and payment matters
Maintain organised records of invoices, quotations, receipts, and other finance documents
Support the finance team with basic data entry and expense claim processing
HR & Payroll Administration
Support monthly payroll processing, including CPF contributions, claims, and statutory submissions
Compile and verify workers' timesheets, ensuring accuracy of attendance and working hours for payroll processing
Follow up with supervisors/workers on discrepancies or missing timesheet entries
Maintain and update employee records, personnel files, and the HR database
Assist with onboarding and offboarding administration, including new hire documentation and exit formalities
Administer leave applications, medical claims, and other employee benefits records
Support preparation of HR letters, memos, and simple reports (e.g. IR8A/tax filing support) as required
General & Ad-hoc Administration
Manage office supplies, procurement, and vendor coordination
Handle incoming correspondence, filing, and documentation for the office
Provide ad-hoc administrative support to management and other departments as required, and assist with other duties as assigned from time to time
Requirements
Diploma or higher in Business Administration, Human Resources, or a related field
At least 1–2 years of relevant experience in an admin, HR, or finance support role (candidates with work pass handling experience preferred)
Familiarity with MOM's Work Pass Online (WPOL) system and Singapore employment regulations
Proficient in Microsoft Office (Excel, Word, Outlook); familiarity with accounting/invoicing or payroll software is an advantage
Meticulous, organised, and able to manage multiple tasks and deadlines
Good written and verbal communication skills
A team player who can also work independently with minimal supervision
Discreet and trustworthy when handling confidential HR and financial information
TECSON ENGINEERING PTE LTD (Registration Number: 198602817W) is a Singapore-based engineering company that has been in operation for several decades. Established in 1986, the company has a long-standing presence in the engineering and construction industry. TECSON ENGINEERING is primarily involved in providing a wide range of engineering services, including design, fabrication, installation, and maintenance of systems. We work with other vendors to provide a full range of projects related services.
Over the years, the company has built a solid reputation for its expertise in serving diverse industries, such as marine, rail and industrial sectors. They are known for their commitment to delivering high-quality solutions and services, often tailored to meet the specific needs of their clients.
TECSON ENGINEERING PTE LTD has likely evolved and expanded its services to adapt to the changing demands of the engineering and construction industry in Singapore and potentially beyond.
Admin Executive (HR and Finance
Location:
Singapore
Salary Range:
SGD $2,500 – $3,000 per month
Employment Type:
Full-Time
Job Overview
We are looking for an organised and dependable Admin Executive to support our HR, Finance and Payroll functions. This role is central to keeping the company's administrative operations running smoothly — from managing work pass applications and renewals, to assisting with invoicing and quotations, to supporting day-to-day HR and payroll administration. The ideal candidate is detail-oriented, comfortable handling confidential information, and able to juggle multiple administrative priorities.
Key Responsibilities
Work Pass Administration
Handle the end-to-end application, renewal, and cancellation of Work Permits, S Passes, and Employment Passes via MOM's Work Pass Online (WPOL) system
Track work pass expiry dates and proactively initiate renewals to avoid lapses
Prepare and submit supporting documents for new hire work pass applications, including medical checkups and security bonds where applicable
Maintain up-to-date records of foreign worker quotas, levies, and work pass status
Liaise with MOM, agents, and relevant authorities on work pass matters and compliance queries
Training & Course Administration
Apply for and renew mandatory courses and certifications for workers (e.g. safety courses, skills certifications) in a timely manner to ensure compliance with regulatory requirements
Track course and certification expiry dates, and coordinate with training providers on scheduling and enrolment
Finance Support – Invoicing & Quotations
Assist in preparing, issuing, and tracking customer invoices and quotations in a timely and accurate manner
Follow up on outstanding payments and support basic accounts receivable/payable administration
Liaise with vendors and clients on billing queries, purchase orders, and payment matters
Maintain organised records of invoices, quotations, receipts, and other finance documents
Support the finance team with basic data entry and expense claim processing
HR & Payroll Administration
Support monthly payroll processing, including CPF contributions, claims, and statutory submissions
Compile and verify workers' timesheets, ensuring accuracy of attendance and working hours for payroll processing
Follow up with supervisors/workers on discrepancies or missing timesheet entries
Maintain and update employee records, personnel files, and the HR database
Assist with onboarding and offboarding administration, including new hire documentation and exit formalities
Administer leave applications, medical claims, and other employee benefits records
Support preparation of HR letters, memos, and simple reports (e.g. IR8A/tax filing support) as required
General & Ad-hoc Administration
Manage office supplies, procurement, and vendor coordination
Handle incoming correspondence, filing, and documentation for the office
Provide ad-hoc administrative support to management and other departments as required, and assist with other duties as assigned from time to time
Requirements
Diploma or higher in Business Administration, Human Resources, or a related field
At least 1–2 years of relevant experience in an admin, HR, or finance support role (candidates with work pass handling experience preferred)
Familiarity with MOM's Work Pass Online (WPOL) system and Singapore employment regulations
Proficient in Microsoft Office (Excel, Word, Outlook); familiarity with accounting/invoicing or payroll software is an advantage
Meticulous, organised, and able to manage multiple tasks and deadlines
Good written and verbal communication skills
A team player who can also work independently with minimal supervision
Discreet and trustworthy when handling confidential HR and financial information
TECSON ENGINEERING PTE LTD (Registration Number: 198602817W) is a Singapore-based engineering company that has been in operation for several decades. Established in 1986, the company has a long-standing presence in the engineering and construction industry. TECSON ENGINEERING is primarily involved in providing a wide range of engineering services, including design, fabrication, installation, and maintenance of systems. We work with other vendors to provide a full range of projects related services.
Over the years, the company has built a solid reputation for its expertise in serving diverse industries, such as marine, rail and industrial sectors. They are known for their commitment to delivering high-quality solutions and services, often tailored to meet the specific needs of their clients.
TECSON ENGINEERING PTE LTD has likely evolved and expanded its services to adapt to the changing demands of the engineering and construction industry in Singapore and potentially beyond.
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