Xtone Strategies Hiring! Full Time Business Support Coordinator in Selangor - Ricebowl

Job Requirements

• Diploma or Degree in Business Administration, Supply Chain, Management or related field
• Pefer at least 3 years of relevant experience
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Good command of English (written and spoken)
• Ability to communicate in Mandarin is an advantage, as you will interact with Mandarin-speaking suppliers/partners
• Responsible, detail-oriented, and willing to learn
• Able to work independently in a fast-paced environment

1. Business Support (80%)

• Track project progress and follow up with internal teams, overseas business partners, suppliers, and external vendors.
• Support project implementation by coordinating cross-functional communication and project activities.
• Source quotations, compare supplier pricing, and coordinate procurement activities.
• Liaise with local and overseas suppliers regarding purchase orders, pricing, and delivery schedules.
• Coordinate domestic and international shipments with freight forwarders, couriers, customs agents, and suppliers.
• Prepare and maintain procurement and shipping documentation, including purchase records, commercial invoices, packing lists, and supplier databases.
• Track shipments and resolve logistics or delivery issues to ensure timely fulfillment.
• Prepare business documentation, maintain accurate records, and support operational reporting.
• Assist management with ad hoc business initiatives, operational projects, and process improvement activities.

2. General Administration (20%)

• Manage general office administration and ensure smooth daily office operations.
• Purchase office supplies and monitor inventory levels as required.
• Arrange travel bookings, accommodation, and meetings for management and employees as required.
• Manage directors' expense claims and related documentation.
• Provide administrative support to management when needed.
• Maintain office records and coordinate general administrative activities.