- Geylang Southeast (Singapore) Singapore
DESIGN FACTORY Hiring! Full Time Admin executive in Southeast (Singapore), Earn up to SGD 3,200 - Ricebowl
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Job Description
Responsibilities
ADMIN ASSISTANT
Company:
The Design Factory
Location:
Singapore
Employment Type:
Full-Time
About The Design Factory
The Design Factory is a Singapore-based interior design and renovation company specialising in residential and commercial projects. We are looking for a reliable, organised and proactive
Admin Assistant
to support our daily operations and ensure the team runs smoothly.
Job Responsibilities
Administrative & Office Support
Handle day-to-day administrative and clerical duties.
Manage incoming calls, WhatsApp messages, emails and enquiries.
Maintain and organise company documents, quotations, invoices and project records.
Prepare documents, forms, reports and other administrative paperwork.
Perform data entry and maintain accurate records.
Manage office supplies and coordinate purchases when required.
Assist with filing, scanning, printing and general office administration.
Project & Operations Support
Assist designers and project teams with administrative matters.
Coordinate appointments, meetings and site visits.
Follow up with clients, suppliers and contractors when required.
Assist in preparing quotations, purchase orders, invoices and project documentation.
Keep track of project paperwork and ensure documents are properly filed.
Assist with material samples, catalogues and other design-related administrative tasks.
Coordinate deliveries and collections with suppliers and contractors.
Accounts Support
Assist with basic invoicing and payment tracking.
Record receipts, expenses and supplier invoices.
Follow up on outstanding payments when required.
Liaise with the company's accountant on administrative and documentation matters.
Customer Service
Respond to basic client enquiries professionally and promptly.
Coordinate appointments between clients and designers.
Follow up with clients on required information or documents.
Maintain good communication with clients throughout the project.
Requirements
Minimum
1–2 years of administrative experience
preferred.
Good organisational and time-management skills.
Proficient in Microsoft Office, Google Workspace and basic computer applications.
Good written and spoken English.
Comfortable communicating through WhatsApp, email and phone.
Able to multitask and manage multiple deadlines.
Detail-oriented and responsible.
Able to work independently with minimal supervision.
Experience in
interior design, renovation, construction or property
is an advantage.
Knowledge of basic accounting or invoicing is an advantage.
Personal Attributes
We are looking for someone who is:
Responsible and dependable
Organised and systematic
Proactive and willing to learn
Friendly and professional
Comfortable working in a fast-paced environment
Able to communicate effectively with clients, designers, suppliers and contractors
Willing to take ownership of tasks rather than waiting to be told what to do
Working Hours
Monday to Friday:
10:00 AM – 6:00 PM
Saturday:
As required / depending on company needs
Salary
$2,500 – $3,200 per month
, depending on experience and qualifications.
Benefits
Annual leave
Performance incentives
Training and career development opportunities
Friendly and dynamic working environment
To apply:
Please submit your resume together with your expected salary and earliest available start date.
We are a up and coming brand rocking the Interior Design Market since 2021. We are a boutique design studio that prides ourselves on understanding our customer. While building a long term relationship with you based on a strong love and passion for design. We want to be set apart in this area as we pride ourself on customer satisfaction and needs. We will also ensure that we act with professionalism throughout the course of every project that we do.
Company:
The Design Factory
Location:
Singapore
Employment Type:
Full-Time
About The Design Factory
The Design Factory is a Singapore-based interior design and renovation company specialising in residential and commercial projects. We are looking for a reliable, organised and proactive
Admin Assistant
to support our daily operations and ensure the team runs smoothly.
Job Responsibilities
Administrative & Office Support
Handle day-to-day administrative and clerical duties.
Manage incoming calls, WhatsApp messages, emails and enquiries.
Maintain and organise company documents, quotations, invoices and project records.
Prepare documents, forms, reports and other administrative paperwork.
Perform data entry and maintain accurate records.
Manage office supplies and coordinate purchases when required.
Assist with filing, scanning, printing and general office administration.
Project & Operations Support
Assist designers and project teams with administrative matters.
Coordinate appointments, meetings and site visits.
Follow up with clients, suppliers and contractors when required.
Assist in preparing quotations, purchase orders, invoices and project documentation.
Keep track of project paperwork and ensure documents are properly filed.
Assist with material samples, catalogues and other design-related administrative tasks.
Coordinate deliveries and collections with suppliers and contractors.
Accounts Support
Assist with basic invoicing and payment tracking.
Record receipts, expenses and supplier invoices.
Follow up on outstanding payments when required.
Liaise with the company's accountant on administrative and documentation matters.
Customer Service
Respond to basic client enquiries professionally and promptly.
Coordinate appointments between clients and designers.
Follow up with clients on required information or documents.
Maintain good communication with clients throughout the project.
Requirements
Minimum
1–2 years of administrative experience
preferred.
Good organisational and time-management skills.
Proficient in Microsoft Office, Google Workspace and basic computer applications.
Good written and spoken English.
Comfortable communicating through WhatsApp, email and phone.
Able to multitask and manage multiple deadlines.
Detail-oriented and responsible.
Able to work independently with minimal supervision.
Experience in
interior design, renovation, construction or property
is an advantage.
Knowledge of basic accounting or invoicing is an advantage.
Personal Attributes
We are looking for someone who is:
Responsible and dependable
Organised and systematic
Proactive and willing to learn
Friendly and professional
Comfortable working in a fast-paced environment
Able to communicate effectively with clients, designers, suppliers and contractors
Willing to take ownership of tasks rather than waiting to be told what to do
Working Hours
Monday to Friday:
10:00 AM – 6:00 PM
Saturday:
As required / depending on company needs
Salary
$2,500 – $3,200 per month
, depending on experience and qualifications.
Benefits
Annual leave
Performance incentives
Training and career development opportunities
Friendly and dynamic working environment
To apply:
Please submit your resume together with your expected salary and earliest available start date.
We are a up and coming brand rocking the Interior Design Market since 2021. We are a boutique design studio that prides ourselves on understanding our customer. While building a long term relationship with you based on a strong love and passion for design. We want to be set apart in this area as we pride ourself on customer satisfaction and needs. We will also ensure that we act with professionalism throughout the course of every project that we do.
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