Expecto Health Science Hiring! Full Time Executive Assistant to CEO in Southwest (Singapore), Earn up to SGD 6,500 - Ricebowl

Job Location:- Expecto Health Science, 1 One-North Cres., #07-02, Singapore 138538.

KEY RESPONSIBILITIES

Office Administration & HR: Manage day-to-day office operations, supplies, vendors, records, support onboarding/offboarding, employee/leave/training records, interview scheduling, recruitment coordination, meetings, travel and events; assist with policies and liaise with HR, payroll, insurance and IT providers.

Business Support: Support management and business development teams; prepare proposals, quotations, presentations and capability materials; maintain client/business records, trackers and reports; coordinate follow-ups, client meetings, site visits, conferences, webinars, contracts and information collection across markets/time zones.

Marketing Support: Assist with social media, company updates, newsletters and marketing communications; coordinate vendors, promotional/event materials and corporate gifts; support website, profiles, brochures and presentations; maintain marketing calendar and track campaigns/events; support conferences and basic activity reporting.

Finance & Billing Support: Coordinate client invoices and billing schedules; collect supporting documents and follow up on milestones/POs; monitor outstanding invoices; support staff claims, vendor invoices, reimbursements and office expenses; maintain records and assist with budget tracking, expense reporting and monthly administrative reconciliation. Finance coordination only; no formal accounting/financial approval unless authorised.

General: Maintain accurate, complete and confidential records, client and financial information; follow company policies, quality and data-protection requirements; identify process improvements and provide additional administrative/project support as business needs evolve.

QUALIFICATIONS & EXPERIENCE

Diploma or degree in Business Administration, HR, Marketing, Finance, Accounting, Management or related discipline.

Approximately 1–3 years' relevant experience in administration, business support, HR coordination, marketing/finance support or similar; fresh graduates with strong organisational and communication skills may be considered.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook and Teams); strong written/verbal communication, organisation and attention to detail.

Ability to prioritise multiple workstreams, work independently and collaborate with regional teams; billing/invoicing or basic finance experience advantageous.

Experience in clinical research, healthcare, pharmaceutical, biotechnology, professional services or other regulated industries is an advantage.

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Pay: $2,000.00 - $6,500.00 per month

Experience:

• Executive Assitant: 1 year (Preferred)

Location:

• Singapore 138538 (Preferred)

Work Location: In person